Grand Nats Midweek Newsletter 11/8

Departure Day:

4:00-5:00pm - Full Band Rehearsal-location TBD

5:00pm - Dismissed. Go home. Shower. Complete packing (light). Eat dinner before you arrive.

6:00pm - Band Hall opens for Luggage Drop in assigned locations. Report dressed for overnight travel, details below. All luggage should be clearly marked with Name, School, and Bus #. Take luggage to the assigned location(s). Luggage will be organized by bus. All luggage should be dropped off and prepositioned in appropriate locations, by bus, by 6:30 PM. Make sure you have a waterproof Band Jacket and a full, clean Water Jug for the bus.

6:30pm - Call Time in travel attire. Students meet in Auditorium for Inspection and Final Instructions.

7:00pm - Charter Buses arrive. Begin loading process.

8:00pm - Buses depart Hebron HS for BOA Grand National Championships! Bus On Silent. Lights out. DVDs off. Get rest. Go to sleep now! You’re getting very sleepy….relax….very, very, very sleepy…BUS ON SILENT!

Anticipated Luggage Drop Locations:

Bus 1 Cafeteria Stage

Bus 2 Cafeteria Stage

Bus 3 Auditorium Stage

Bus 4 Auditorium Stage

Bus 5 Auditorium Stage

Bus 6 Auditorium Stage

Bus 7 Band Hall 2

Bus 8 Band Hall 2

Travel Attire: Students should report dressed for overnight travel at 6:30pm Wednesday. Keep in mind that we’ll be in full public display at breakfast, lunch, rehearsal, and hotel check-in. Students must meet school dress code at all times. No pajamas, boxers, short shorts, etc. Students must wear appropriate footwear at all times. All rehearsals will be indoors, but changing facilities are not always available.

Travel Items: All Uniform items, Instrument, Flip Folder, Hat Frame-Hat Wrap-Hat Box, Blue Polo, Camp Shirt, Show Shirt, Black Marching Shoes, Wrist Band, Full Water Jug, Snacks and Water for Bus, School Work, Pillow/Blanket, Band Jacket, Long Pants, Chargers, Chapstick or Burt's Bees Wax (plain), Movies (rated G) for bus.

Inspection Checklist

Carry-On Checklist

1. Jacket, pillow, blanket

2. Water jug

3. Toothpaste and deodorant

4. Book bag

5. Small instruments inside “your” bus…piccolo, flute, clarinet

6. Flip Folder (or inside your instrument case)

7. Items for rehearsal-Black Marching Shoes, White Tee-shirt, athletic shorts or sweats.

8. Snacks for the bus

Under the Bus Checklist

1. Primaries-Uniform Bag w/ Grey Jacket, Grey Bibs, (leave in dry cleaning bag), Grey Shoes

2. Primaries-Blue Shirt, Blue Gloves, Grey Show Shirt, White Compression Shorts, Grey Socks

3. Primaries-Hat Frame and Hat Wrap and Hat Box

4. Prop Crew- Garment Bag w/ Grey Jacket, Grey Bibs, (leave in dry cleaning bag), Grey Shoes

5. Secondaries-Pink Shirt, White Gloves, Grey Show Shirt, White Compression Shorts, Grey Socks

6. Luggage with the majority of school appropriate clothing, toiletries, Blue Polo, Camp Shirt, etc.

7. Instrument that go under “your” bus…sousaphones, baritones, trombones, mellophones, trumpets, all saxes, and battery percussion.

Weather Forecast for Indianapolis

Thursday 59 High/41 Low

Friday 55 High/33 Low

Saturday 55 High/35 Low

Student check out is a simple, but absolutely critical process. Please keep in mind all of us will have been awake and going full speed since about 6am Saturday morning, so by 1am Sunday morning, we won't have a lot left in the tank. So, we are trying to make the process as easy for everyone as we can. At the bottom of this paragraph is a Google Form. If you are planning on checking your student out, or even just thinking about it, please fill out the Google Form. This will help us best plan so we can have an appropriate number of people on-hand to check students out in an effort to make it as expeditious as possible.

LINK TO GOOGLE FORM

Also attached to this email is the student check out form. Every student being checked out must have one of these filled out. We will have copies available in Indy, but if you can print it and have it filled out and ready to turn in before you leave, that would make everything go a little faster.

Finally, you and your student are responsible for arranging to get their uniform and instrument back to Carrollton. Whether that means you are going to meet us at the high school Sunday evening or you have a trusted friend take care of it for you, please understand we won't be able to handle it for you.

If you have any questions about student check-out, reach out to Jess Gonzalez, our fabulous chaperone coordinator, at chaperones@hebronband.org

All details for Bands of America Grand Nationals found on the website, here: https://marching.musicforall.org/event/grandnationals23/

· Clear Bag Policy

· Venue

· Ticketing

· Merchandise

· Livestream

Please note BOA policy on capture: Still photography is ONLY allowed in the stands. Personal and volunteer band videography is not allowed in the stadium. Only media credentialed photographers are allowed on the field. Unauthorized photography on the field can cause the band to be docked points in their score.

Grand Nationals payments are now past due: Just a reminder, please check your Grand Nationals accounts. Payments must be up to date for the students to get on the buses for Grand Nationals. If you have questions or concerns, you must reach out to Music Travel at: support@musictravel.com

Music Travel Consultants & Educational Destinations

Direct: 800.616.1112

www.musictravel.com

Check group chats and review itineraries.

We've got quite the week ahead with Grand Nationals! Our kiddos will get access to their Grand Nats huge snack bags Monday/Tuesday. They will be in Mr. Koch's office for pick up!

Message from Mr. Koch:

Right after we get back from Indy on Monday 11/13 we have band placement auditions. Students will have a time assigned to them anonymously from a proctor. Should run 2:15-6:30.

We are nearing the end of Marching Band season with an exciting finale in Indianapolis!

• Most volunteer signups for Grand Nats are full with the exception of Pit Crew! Pit Crew could still use a some more people to help unload the trucks in Indianapolis on Thursday, and help with performances on Friday and possibly Saturday. See signup for details!

• If you have any questions reach out to Nikki Wilson at volunteers@hebronband.org

This is a great keepsake for both seniors and parents.

The shirts feature all four of the award-winning shows that the seniors have marched during their time with the Hebron band, as well as the name of each senior on the back.

Senior shirts are available to order at: stores.inksoft.com/hebronseniors

There is a short window of time to order so that the seniors will receive their shirts as soon as possible. If the timeline is an issue for anyone, please reach out to me and let me know. I want to make sure that every senior/family member who would like to order a senior shirt is able to.

The deadline to order is this Sunday, November 12th.

With this deadline, the shirts should be able to be ready on Friday, November 17th. I will share the details for t-shirt pickup as soon as they are finalized.

Please let me know if you have any questions.

Thank you,

Amy Vitosh

Senior Liaison

We are all going to be wiped after Grand Nats so make your week easier by ordering delicious Chipotle Wednesday evening and the band will receive 33% of the sales back!

See flyer for more details. Also attached is a document with instructions for ordering online! Be sure to mention Hebron Band when ordering in the store so we get credit! If ordering online, be sure to use the code W2X8BF2. Please share this flier with friends and family and on your social media! Hope to see you there! #HebronBand #AIATT #Chipotlefundraiser

Jessica Gillespie

Spirit Night Coordinator

• Nov. 13 Veterans Day Remembrance Program-9:00am-HHS Library

HBBC Board Meeting-7:00-HHS Library

• Nov. 13-15 Audition Window for Spring Band Placement/Mock Region Auditions-TBD

• Nov. 15 Arbor Creek Midwest Preview Concert-7:30pm-HHS Auditorium

• Nov. 16 All-Region Auditions-Phase I-5:00pm-Lewisville HS

• Nov. 20-24 Thanksgiving Holiday

• Nov. 27-30 Audition Window for Spring Band Placement/Mock Region Auditions-TBD

• Nov. 28 Hebron Band Instrument Palooza-5:00pm-Cluster Campuses

• Dec. 1 Audition Window for Spring Band Placement/Mock Region Auditions-TBD

• Dec. 2 All-Region Auditions-Freshmen Region Auditions (AM)-Byron Nelson HS

All-Region Auditions-Phase 2 (PM)-Byron Nelson HS

• Dec. 5 Creek Valley Middle Band Holiday Concert

• Dec. 5-15 STAAR/EOC Testing Window-In Class

• Dec. 6 Band Clinic-Mr. Bennett-All Classes

Arbor Creek Middle School Band Holiday Concert

• Dec. 8-9 All-Region Orchestra Clinic/Concerts-Eaton HS

• Dec. 10 Arbor Creek Middle School Honors Band Midwest Send-Off Concert-2:00pm-HHS Auditorium

• Dec. 11 HBBC Board Meeting-7:00pm-HHS Library

• Dec. 12 Hebron Bands Holiday Concert-HHS Auditorium

Area Audition Intensive-Part 1-HHS

• Dec. 16-Jan. 4 LISD Christmas Holiday

• Dec. 19-23 Midwest Band and Orchestra Clinic (staff)-Chicago, IL

• Dec. 20 Arbor Creek Middle School Honors Band Midwest Band/Orchestra Clinic Performance-1:30pm

• Jan. 2-3 Area Audition Intensive-Part 2-HHS

• Jan. 4 Classes Resume-HHS

• Jan. 6 Area Round-All-State Auditions-Plano Senior HS