THE BIG LIST for STAAR 2018

Make sure your staff is trained and ready to go?

Check the testing dates
General security and confidentiality training - ALL campuses
Test Specific Training - ALL campuses
Oral Administration Training - anyone administering an oral admin
Online Test Administrator Training - anyone administering online
Large Print Test Administrator Training - anyone administering LP
Any make up trainings
Provide griddable transcribing training to anyone who that would apply to. (Available two weeks prior to testing.)
Make sure your test administrators have the APPROPRIATE MANUALS!
STAAR Test Administrator Manual Grades 3-5
STAAR Test Administrator Manual Grades 6-8
STAAR EOC Test Administrator Manual

How will you check materials in and out
Cell phone plan - students and staff
Who will monitoring during testing
Who will give test administrators (TA) breaks - must be a trained TA
Lunch plan
Bathroom monitors
Custodial plan - let them know of any special requests or needs
Parents know about campus changes for these days (closed campus, lunch deliveries, etc.)
Calculators & dictionaries (Jr High/High School)
Make sure diagnosticians know about the Designated Supports Requiring TEA Approval requirements. Submit request form to S. Kuhrt by March 23rd.

Make sure you verify testing and Designated Support information with special programs.

Special Education decisions - will upload into TestHound from ESPED
504 decisions - will upload into TestHound fromSkyward
LEP decisions - will upload into TestHound from ESTAR
Collect designated support information from RTI/SST/Other decisions and hand enter into Testhound
Choose appropriate version of test paper/online

Set up all test sessions in Test Hound

Verify pre-coded data with current information.

When materials arrive, verify your order is correct.

Scan packets into Test Hound within 24 house of being notified you can scan.
Make sure you received the appropriate number of answer documents.
Do you have blank answer documents for new students? If not, request more from Kari ASAP.
Do you have your Large Print tests?

Assign student test booklets in Test Hound.

Make sure you assign Form 1 booklets to read all oral administration groups.
Assign the test administrator a booklet for a read all oral administration group.
Print labels for student booklets - do not put these in the name blank! (Remind staff that students must STILL write their names in the blank on their booklet as that is part of their instructions)
Make sure you are attaching the correct label to the correct booklet!

Prepare your TEST TUBS. Be sure to include:

Answer Documents
Test Booklets
TA Manual
Testing Do Not Disturb Sign
TA First Hour Checklist
Restroom pass
Test Day instructions
Cell Phone Policy
TestHound Materials Control that includes the seating chart
Lunch counts (if applicable)
Attendance Roster
Room Accommodations Roster
Pencils
Student specific designated supports - Supplemental Aids, Manipulatives, Colored Overlays, etc.
Griddable Question Student Documents (for transcribing only) - must print from ETS a week before the test when it is posted
Student Test Tickets (for online testing)
Double Check ALL your small group tubs

Make plans for checking materials out.

Make plans for test day

Use forms or checklists that work for your campus
Desks facing same direction
Desk area clear of backpacks | can have an instructional activity or book under desk to work on when student is finished testing
Secure student cell phones according to campus policy
No electronic devices allowed
Instructional materials that are a source of direct answers removed from walls
Leave a checklist of things that need to be corrected

Make plans for monitoring

Make plans for snacks

If something doesn't go as planned...

Tell your principal FIRST
Contact S. Kuhrt on her cell phone
Get forms completed by staff or students before they leave that day, if instructed to do so
Incident report form should be complete in Eduphoria Formspace before you leave for the school day...complete report the day of the incident
S. Kuhrt should always be called prior to reporting in Eduphoria Formspace

Have a plan for how you will collect materials when they are turned in

Count all answer documents and books when TA checks them in | verify book numbers against material control form
Separate absent student materials from tested students immediately
Absent student answer docs and books go in one bin
Make arrangements for make-up testers
Completed student answer docs go in another bin
Used booklets go back in the bin and are ready for scanning back into TestHound later

Verify all answer documents have been returned

How will your TAs return ans docs to you? Alpha list, by teacher?
You MUST have an answer document or "voided" answer document for each student enrolled in a test grade level

Scan booklets to boxes to verify all booklets have been returned

Get materials ready for return

Complete turn in forms
Work with team to triple check documents (score codes, hand bubbled demographics, form numbers, correct count of scoreable documents).
Bundle documents for return (by 50s) - class and campus ID sheets.
Count scoreable documents & voided documents to ensure your final count matches your skyward enrollment count for the grade or course plus retesters for EOCs
Print Test Hound Boxed Booklet report and place in binder
Make sure correct designed supports are bubbled on answer documents

Enter accommodations into online system