November 13 Newsletter

GENERAL:

• UPDATED: Orchestra Sectionals - Wednesday, November 15
• Thanksgiving Week schedule & information
• 2023 - 2024 Concert Dates
• Summer/ Fall MB Schedule
• REMINDER: Marching Band Uniform reminders

FLORIDA:

• 2023 Disney Tour Information!
• DUE TUESDAY: Forms for FL
• NEW: Trip Meeting information (Tuesday, Nov. 14)
• NEW: Service Project information
• NEW: Disney Trip T-shirt information (optional)

FUNDRAISING:

• ONLINE ENDS SUNDAY: IMA Fruit Sale
• NEW: Fall Sportswear Sale!
• Business Sponsorship Information
• RaiseRight Fundraising Opportunity

THIS WEEK:

Monday, November 13

Tuesday, November 14

• Marching Band rehearsal, 3:00 - 5:00p
• Trip Meeting (mandatory), 7:00p

Wednesday, November 15

• Band council, 6:40a
• Orchestra Sectionals, 6:00 - 8:00p
• Chamber Strings, 8:00 - 9:00p

Thursday, November 16

• Marching Band rehearsal, 3:00 - 5:00p
• Jazz Band, 6:00 - 8:00p

Friday, November 17

• Southside Christmas Tree Lighting, 6:30p (clarinet quartet)

Saturday, November 18

• Trumpet duet, city of Easton, 1:00p

Sunday, November 19

• Tradition (movie premiere) - more info coming this week
• END: Online fruit sale
• END: Disney Trip t-shirt sale

NEXT WEEK:

Monday, November 20:

• Elementary Pep Rallies (during school day)
• Powderpuff Pep Band, report @ 5:45p - Cottingham Stadium
• DUE: Final Disney Trip Contribution

Tuesday, November 21:

• Easton/P'Burg Band Dance, report @ 5:45p - EAHS

Wednesday, November 22:

• EAHS Pep Rally (during school day)
• Bonfire Parade, report @ 4:45p - EAHS

Thursday, November 23:

• Easton vs. Phillipsburg Football, report @ 8:00a - EAHS

Saturday, November 25:

• Santa Arrival @ Palmer Mall, report @ 10:40a - Palmer Park Mall

Stay up to date by viewing our online calendar on our website!

All string students in grades 9 - 12, we will have sectionals on Wednesday, November 15 from 6 - 8 PM. These sectionals are mandatory to attend. Please arrive by 5:50 PM so we can start promptly at 6:00 PM.

At these sectionals, we will begin putting together our combined music for the winter concert, along with get to know one another as a HS orchestra.

MONDAY, NOVEMBER 20:

• Elementary Pep Rallies (all marching band students) - during school day; Easton attire
• Powderpuff Game (optional pep band - sign up on instrumental doors) - 5:45 PM @ Cottingham Stadium; Easton attire

TUESDAY, NOVEMBER 21:

• Easton/P'Burg Band Dance (all marching band students); Glow in the Dark theme

WEDNESDAY, NOVEMBER 22:

• EAHS Pep Rally (all instrumentalists) - during school day; Easton attire
• Bonfire Parade (all marching band students) - 4:45 PM @ EAHS; bus to Cottingham Stadium; Easton attire

THURSDAY, NOVEMBER 23:

• EAHS vs. PHS Football (all marching band students) - 8:00 AM @ EAHS: bus to Lafayette; full uniform - instrumentalists, wear white pants

Please see the document below for a listing of all concert dates for instrumental ensembles for the 2023 - 2024 school year. Hard copies will also be distributed to all students.

2023 - 2024 Concert Dates

Uniform contracts and fees were due by Friday, August 25th!

Please place all shoe order forms and payments in the gray lock box in the band room.

As a reminder, all uniform items should be removed from the garment bag during the week to air out.

• Wash the sweat collar after EVERY performance with a mild detergent. AIR DRY.
• The jacket & pants are DRY CLEAN ONLY. DO NOT IRON OR PLACE IN WASHING MACHINE.
• Shoes should be cleaned after EVERY performance
• Gloves can be washed and hung out to dry.

Have repairs? Contact the uniform coordinators at uniforms@eahsmusic.org. DO NOT ATTEMPT ANY REPAIRS AT HOME!

Thank you!

The 2023 marching band schedule is linked here. This includes every event from band camp through the end of season.

The FINAL contribution is due on November 20 in the amount of $400.

There are two options to make this contribution:

1. Online
2. Check/ Money Order made out to IMA (on memo line, write: child's name - Disney). These can be placed in the IMA lockbox OR mailed to:
   
   Instrumental Music Association
   PO Box 3535
   Easton, PA 18043

To learn how much you have fundraised to date, please contact Mrs. Franklin at finman@eahsmusic.org.

Please view the following trip forms for our Disney tour. Hard copies will be provided to students the week of October 02.

1. Overnight Field Trip Form - one per student
2. Medical Form - one per student if not completed already
3. Medical Administration Form - one per MEDICATION PRESCRIBED BY A DOCTOR. Please note: this form requires a doctor's signature
4. IMA Nurse Consent Form - one per student if prescription medication is taken

If your child must take an OTC medication that is NOT listed on our medical form, please email Mr. Ballentine prior to November 01 so a separate form can be given to you for completion. Please note the IMA nurses will carry all OTC medications listed on the medical form.

All forms will be due: Tuesday, November 14.

QUESTIONS? Please reach out directly to Mr. Ballentine at ballentinec@eastonsd.org.

Our FL trip meeting will take place on Tuesday, November 14 at 7:00 PM in the EAHS auditorium. This meeting is required for ALL students attending the FL trip and their parent/guardian.

PLEASE READ THE FOLLOWING INFORMATION BELOW:

• Doors to the building will open at 6:15 PM.
• Upon entering the main lobby, you will pick up a folder labeled with your student's name. These will be organized alphabetically.
• If you need to drop off any forms, there will be bins labeled for each form (overnight form, medical form, etc.).
  
  

If you have financial questions OR would like to make your final contribution, please enter via the choir hallway doors (doors to the right of the auditorium). Mrs. Franklin & Mrs. Howe will be located in the choir room and will be able to assist you.

If you have medical questions, our nurses will be located in the main lobby and will be available to answer your questions beginning at 6:30 PM. Please note, we will be discussing medical information during the meeting, so it may be best to hold any questions until afterwards.

If you would like to buy any sportswear, there will be a table set up in the main lobby before the meeting begins.

Whenever our program travels outside of our local area, we always try to find ways to give back to the communities that we visit. This year we decided to partner with United Against Poverty Orlando. This organization directly gives back to less fortunate families in the Orlando area.

Throughout November, we are hosting a can drive. All donations given will go directly back to this organization. Since we are traveling 1100 miles to Orlando, we decided to set a goal of raising 1100 cans to go with this value. If every member of the Band & Orchestra donates 3-4 cans, this goal is easily obtainable. Donations can be placed in the bins set in the front of the instrumental room.

For more information about the organization and our initiative, check out the flyer below. Feel free to also check out the video we have made to go with this fundraiser!

Video

Designed by the students for the upcoming trip, the official EAHS Band & Orchestra Disney 2023 shirt will be available in two colors and styles. The shirt is available for everyone, not just the students, and is optional. Students going on the trip are not required to purchase a shirt.

Trip shirts will be available online only at the link below until 11:59pm Sunday 11/19. Shirts will be available for pickup the week of December 4, details will be sent out closer to that week.

Also available is our fall online sportswear. Those items will be available online through Sunday 12/3. Pickup for sportswear will be during the week of December 18. We will make sure the pickup times are after everyone is back from the trip.

If you have any questions please email us at merchandise@eahsmusic.org.

Online Store

This is one of the biggest fundraisers we do as an organization, so we need everyone to participate to make this a HUGE success! All of your favorites are back again, including two “samplers” of outstanding fruit- perfect to bring as a gift to holiday parties!

They are MULTIPLE ways to drive sales. As always, students can sell directly to friends and family in-person, or customers can place their orders online through our dedicated website. Additionally, customers can opt for direct ship to their homes.

1. WEBSITE - will be live on October 9th and will accept orders until Sunday, November 19th. https://freshfruitorder.org/EAHSmusic/

2. PDF PACKET - In Person orders were due Friday, November 10th. Late orders will be accepted through Tuesday.

3. DIRECT SHIP - We are offering Direct Ship items on the website which will enable customers to have items sent directly to their door - perfect for out-of-town customers and gift giving! There are a few items that are only available for direct ship and some that are the same as our regular offerings. Direct ship items cost more than regular items b/c the UPS fee is included.

4. DELIVERY - Fruit is scheduled to come in on Friday, December 8th with pick up on Saturday, December 9th at Raub’s Farm.

If you have any questions, please reach out to Lynn Franklin at (610) 207-4239 or at IMAfruitsale@gmail.com.

The IMA is seeking business sponsors to help support our students! This is a NEW extension of our program and we are looking forward to the opportunity to give more to our students!

Corporate sponsorship of the IMA is integral to the financial well-being of our operating budget supporting the many opportunities afforded our students. The IMA supports over $80,000 in annual expenses, including annual scholarships, marching band operating expenses, uniform care, new instrument/ equipment purchases, maintenance costs, travel opportunities, and more.

As a corporate sponsor of the IMA, there are many benefits your organization would receive, in addition to supporting our students. We hope you consider supporting our wonderful music program. Our students work incredibly hard each year and we hope to be able to continue to support their needs through generous donations such as yours.

How it works

1. Ask local businesses to support our program by directing them to our website OR handing them this letter!
2. Businesses will complete the form at the bottom of this page.
3. Upon completion, businesses will receive email confirmation.
4. They will be contacted by our business sponsor chairperson for details re: specifics pertaining to your sponsorship level (advertisement design, etc.). Artwork requirements
5. If paying via check, mailing address is:
   Instrumental Music Association
   Attn: Business Sponsorships
   PO Box 3535
   Easton, PA 18043

PLEASE NOTE: Any business sponsorships secured by students will result in 10% of that sponsorship going towards their trip contribution!

For more information, please visit our Sponsorship Website!

An EASY & EFFECTIVE means of fundraising! 100% of the amount fundraised goes to helping offset student contributions for our upcoming travel opportunities.

WHAT IS IT?
Participants can buy gift cards at face value. There is a percentage listed that you earn for every purchase. Gift cards are either instant download and/ or physical gift cards. You can then spend the gift cards as you would normally, knowing you helped fundraise!

HOW IT WORKS:

Click here to learn more about the program, create your account & begin fundraising! Friends & family can help fundraise anywhere in the country - it is a great way to get relatives involved who may not be able to participate in our normal fundraisers.

*If ordering Giant gift cards, please ensure you look for the logo below to use at Giant. Do not use any other logos, as they will not be able to be used at Giant.

The Easton Area High School (EAHS) Instrumental Music Program has a long history of success. The program consists of nearly 380 students in grades 9 – 12 and encompasses marching band, three concert bands, three orchestras, two jazz ensembles, pep band, and pit orchestra.

Email: ballentinec@eastonsd.org
Website: www.eahsmusic.org
Location: 2601 William Penn Highway, Easton, PA, USA
Phone: (610) 250 2481
Facebook: facebook.com/eahsmusic
Twitter: @eahs_band