July 24 Instrumental Newsletter

Welcome to the Easton Area High School Instrumental Music Program!

This is our weekly newsletter that aims to help keep you as parents/guardians aware of upcoming events, fundraisers, & general information.

In every edition there will be a summary of what is included, a schedule, & any relevant information.

It is our hope you find this newsletter to be a great resource throughout the year.

• July Schedule
• REMINDER: School-Owned Instruments
• DUE AUGUST 01: Summer Band & Orchestra Forms
• REMINDER: Band Uniform Fitting sign ups
• **DUE FRIDAY: Strings Camp Information & RSVP Form
• REMINDER: Band Camp Sign Up Genius
• Summer/ Fall MB Schedule
• **DUE FRIDAY: Marching Band T-Shirt/Shorts Sale (mandatory)
• NEW: First Flag Band Festival Ad Information
• NEW: Football Season Ticket Information
• NEW: Football Ad Line information
• Interested in volunteering?
• SAVE THE DATE: First Flags Band Festival
• 2023 Disney Tour Information
• NEW: Business Sponsorship Information
• ONGOING: Daily Dollars Fundraiser!
• RaiseRight Fundraising Opportunity

JULY:

Monday, July 24

• Percussion & Guard Sectional, 5:00 - 8:00p
• Returning Band Uniform Fittings, 3:00 - 8:00p

Tuesday, July 25

• Returning Band Uniform Fittings, 3:00 - 8:00p

Wednesday, July 26

• Orchestra Council, 10a
• Band Council, 3:00p
• Returning Band Uniform Fittings, 3:00 - 8:00p
• Guard Sectional, 5:00 - 8:00p

Thursday, July 27

• Returning Band Uniform Fittings, 3:00 - 8:00p

Monday, July 31

• Disney Trip Contribution #3 Due ($375)
• END: Daily Dollars Fundraiser
• Percussion & Guard Sectional, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Tuesday, August 01

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Wednesday, August 02

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

Thursday, August 03

• Strings Camp, 5:00 - 8:00p
• New Band Uniform Fittings, 4:00 - 7:30p

**PLEASE NOTE: Band summer sectionals for all WOODWIND/ BRASS instrumentalists are NOT included on this schedule. They are organized by our student section leaders.

Stay up to date by viewing our online calendar on our website!

Returning HS instrumentalists are able to keep their school-owned instrument over the summer provided it does not need any repairs. Students completed a google form prior to summer break.

For any 9th graders/new instrumentalists who need a school-owned instrument, please complete this form.

Band students will receive their school instrument at summer sectionals.

Orchestra students will receive their school instrument at strings camp.

Every instrumental music family will receive a summer mailing that will include forms required of EVERY student. These forms are linked below and due by August 01, 2023.

• 2023 Medical Form (hard copy)
• 2023 Image Use Release Form (hard copy)
• Parent/Guardian Volunteer Form (digital)
• Band Camp Information Letter

Both the medical & image release form are hard copies and should be MAILED BACK. Please do not send them digitally. The address to return these forms is:

Easton Area High School

Attn: Christopher Ballentine

2601 William Penn Highway
Easton, PA 18045

Thank you for your attention in completing these forms!

Every band member should sign up for a uniform fitting using this link. Please note the following:

• Sign up using an email that is NOT a roverkids email
• Arrive in a t-shirt and shorts
• Returning members must bring their band shoes
• Enter through the choir hallway doors

There are separate dates & times for RETURNING vs NEW members. Please ensure you are signing up for the correct time slot. In addition, there are separate slots for flags, majorettes, honor guard, & drum majors.

Please read through all the directions on the sign up genius. All shoe fittings will take place on Monday, August 07 from 12:00 - 2:00p (more information to come).

Questions? Contact Mrs. Niosi & Mrs. Crawford at uniforms@eahsmusic.org.

We are looking forward to our annual summer strings camp! This camp is a great time to come together as an orchestra prior to the start of the school year. We will work on new music, get to know each other in sectionals, and also take part in various activities.

EVERY STUDENT SHOULD RSVP!

RSVP FOR CAMP HERE! - DUE WED., JULY 26

This year's camp will take place on the following dates:

Tuesday, August 01 5:00 - 8:00 PM

Wednesday, August 02 5:00 - 8:00 PM

Thursday, August 04 5:00 - 8:00 PM (w/ an ice cream social at the end)

Summer band camp is coming up in just over one month! It is a HUGE undertaking that involves over 5,000 snacks & 1,500 meals!!

In order to make our band camp possible, we NEED YOUR HELP! Please see the sign up genius below if you are able to volunteer, donate, or make desserts/pasta dishes for our students.

Sign Up Genius

Questions? Contact Lee Ann Kubbishun and Marisa Pape at bandcamp@eahsmusic.org

*Please note: in order to volunteer, you MUST have your clearances on file with EASD.

THANK YOU!

Our annual t-shirt/shorts sale has started!

EVERY MARCHING BAND STUDENT must purchase a 2023 t-shirt. Shorts are optional as long as students have black and white/grey shorts at home.

Please click this link to place your child's shirt/short order if they have not already. All orders are due by Friday, July 28. Upon submission, you will receive an email confirmation. If you do not receive this, YOUR ORDER DID NOT GO THROUGH.

Cash or check (made out to EAHS BAND) is accepted. Money for the orders is due by Friday, August 11. Students can give their section leaders the money or wait to hand it in until band camp.

*Before submitting an order, please make sure ONLY ONE order is submitted per student*

The 2023 marching band schedule is linked here. This includes every event from band camp through the end of season.

*Please note: the first football game has been moved from Friday, August 25 to Saturday, August 26. This has been updated in the link above.

Happy Summer!

As we get ready for another school year, now is a great time to make sure you have your clearances so you can be a part of the many events that take place within in our music program!

The IMA relies on the participation of its members to chaperone student events and to support and organize fundraising events. All IMA members with ACT 153 clearances on file with the Easton Area School District are eligible to participate as a chaperone or volunteer.

Please visit https://eahsmusic.org/general/act153/ for more information on how you can volunteer!

Questions? Contact Mrs. Tanya Slate, IMA Vice President, at vp@eahsmusic.org.

Our band festival is coming up in TWO months. Show your support for your student by taking out an ad for them in our festival program. There are many FOUR different ways to do so:

Patron Ad - $5

Quarter Size Ad - $30

Half Page Ad - $50

Full Page Ad - $80

To take out a patron ad ($5), click on "FF 2023 Patron Form."

To take out a quarter, half, or full page ad, click on "FF 2023 Parent Student Ad."

Be on the lookout for a pre-sale ticket order form in the coming weeks!

For any families interested in ordering football season tickets, please see the two documents below.

Below, you will find the google form for this seasons program ad lines. If you or anyone have any questions please feel free to email us at eastonfootballboosters@gmail.com

***Ad lines and payment are due by August 15th***

Google Form

Mark your calendars for our 49th annual First Flag Band Festival on Saturday, September 30!

Be on the lookout for more information about advertisements, ways to sponsor, & pre-sale ticket information!

Spread the word - we hope to see you there!

The third contribution is due July 31 in the amount of $375.

There are two options to make this contribution:

1. Online
2. Check/ Money Order made out to IMA (on memo line, write: child's name - Disney). These can be placed in the IMA lockbox OR mailed to:
   
   Instrumental Music Association
   PO Box 3535
   Easton, PA 18043

To learn how much you have fundraised to date, please contact Mrs. Franklin at finman@eahsmusic.org.

The IMA is seeking business sponsors to help support our students! This is a NEW extension of our program and we are looking forward to the opportunity to give more to our students!

Corporate sponsorship of the IMA is integral to the financial well-being of our operating budget supporting the many opportunities afforded our students. The IMA supports over $80,000 in annual expenses, including annual scholarships, marching band operating expenses, uniform care, new instrument/ equipment purchases, maintenance costs, travel opportunities, and more.

As a corporate sponsor of the IMA, there are many benefits your organization would receive, in addition to supporting our students. We hope you consider supporting our wonderful music program. Our students work incredibly hard each year and we hope to be able to continue to support their needs through generous donations such as yours.

How it works

1. Ask local businesses to support our program by directing them to our website OR handing them this letter!
2. Businesses will complete the form at the bottom of this page.
3. Upon completion, businesses will receive email confirmation.
4. They will be contacted by our business sponsor chairperson for details re: specifics pertaining to your sponsorship level (advertisement design, etc.). Artwork requirements
5. If paying via check, mailing address is:
   Instrumental Music Association
   Attn: Business Sponsorships
   PO Box 3535
   Easton, PA 18043

PLEASE NOTE: Any business sponsorships secured by students will result in 10% of that sponsorship going towards their trip contribution!

For more information, please visit our Sponsorship Website!

We are kicking off a new "daily dollars" fundraiser!

The idea of this fundraiser is students seek donations for a full month of dates (July). If students find someone to donate for July 02, that individual would donate $2. Likewise, if they find someone to donate for July 20, they would donate $20.

Many groups have recommended this fundraiser as an easy means of helping students reach fundraising goals. 50% of all monies received will go towards student contributions!

Daily Dollars Fundraiser Info Sheet - contains all the information you need to know about the fundraiser, what to turn in, etc.

Daily Dollars Log Sheet - use this to keep track of all your donations

Calendar - use this to note what dates you have sponsored. You can take a screenshot of this & X out each day that is sponsored!

HOW IT WORKS:

1. Get the word out!

1. Make calls and send emails to your friends and family. Even post on social media. Have your parents/ guardians post to their pages to help! Let people know this is a budget friendly fundraiser so just about anyone can make a donation, even your friends!

2. Keep track of your donations!

1. Mark them off on your calendar and make sure to keep up with your donations on your log sheet.

1. Cash OR check is accepted. All checks should be made out to IMA.

1. On the memo line: write student name - DAILY DOLLARS

3. Turning in your calendars

1. All calendars are due in the gray lockbox on August 01, 2023. Calendars can also be returned to:

Instrumental Music Association

Attn: Daily Dollars

PO Box 3535

Easton, PA 18043

1. What to return: Calendar, Log Sheet, & Donations collected
   
   
   
   

Questions? Reach out to Mr. Ballentine at ballentinec@eastonsd.org.

An EASY & EFFECTIVE means of fundraising! 100% of the amount fundraised goes to helping offset student contributions for our upcoming travel opportunities.

WHAT IS IT?
Participants can buy gift cards at face value. There is a percentage listed that you earn for every purchase. Gift cards are either instant download and/ or physical gift cards. You can then spend the gift cards as you would normally, knowing you helped fundraise!

HOW IT WORKS:

Click here to learn more about the program, create your account & begin fundraising! Friends & family can help fundraise anywhere in the country - it is a great way to get relatives involved who may not be able to participate in our normal fundraisers.

*If ordering Giant gift cards, please ensure you look for the logo below to use at Giant. Do not use any other logos, as they will not be able to be used at Giant.

The band app is used as an additional tool for communication (in addition to these newsletters). It is highly encouraged that every parent/ guardian join our band app for this year to stay up to date on events & important information within the program.

To join, please click on this link: https://band.us/n/aea39aNaH6b87

The Easton Area High School (EAHS) Instrumental Music Program has a long history of success. The program consists of nearly 380 students in grades 9 – 12 and encompasses marching band, three concert bands, three orchestras, two jazz ensembles, pep band, and pit orchestra.

Email: ballentinec@eastonsd.org
Website: www.eahsmusic.org
Location: 2601 William Penn Highway, Easton, PA, USA
Phone: (610) 250 2481
Facebook: facebook.com/eahsmusic
Twitter: @eahs_band