Tech Tip Tuesday

What: Workspaces allows you to organize and quickly access files in one place without searching the entire Drive. Without moving file locations, you can group files from different folders or shared drives into one space. No more clicking and searching for all you Unit 1 materials for example

How: Two Ways.

1. Add files as you find them/use them using the right click method

2. Create a new Workspace and add files from the pop up box

Why: Save time, group and organize files for faster access. No real additional work to use this function. Plus, the Priority page will show what Google’s Artificial Intelligence identifies as documents most relevant to the user.

What: Change the color of the folder icons in Drive

How: Right Click on the folder, Click " Change Color"

Why: Add a layer of visual organization to make it easier to find what you searching for.

EMOJIs can also be used to distinguish folders 🙌

1. Use folders & sub folders! Drive has a hard time moving large amounts of files, so if you want to de-clutter, it will take you forever. Drive will freeze if you try to move too many files at once. So start using folders now to avoid future clutter.
   
2. Use Numbers: Start a folder name with a number to control the ordering of folders (see picture above)
3. Star Files: Similar to Workspace, click the star icon next to a file's name if opened or right click on the file if closed. All starred files will appear in the Starred tab on left side of Drive

Chris Wysocki
GSD Instruction Tech Lead

I am here to help. If I don't know, I will find out. Let me do that work. You have enough to handle in the classroom. Challenges arising in the classroom? Tech coaching sessions available.

Email: cwysocki@greenfield.k12.wi.us
Website: https://www.greenfield.k12.wi.us/staff/instructional-technology.cfm
Location: 4800 S 60th St., Greenfield, WI, 53200
Phone: (414) 855-2409
Twitter: @teachwysocki