Using Microsoft Outlook Email

Did you know... Microsoft Outlook is one of the most popular email services used by over 80% of Fortune 500 companies* and millions of companies worldwide. Find it at the New York Tech portal (my.nyit.edu) and look for the Outlook tile. Prepare for your professional future as you pleasantly connect with your fellow peers and faculty within the New York Tech Community.

With busy college schedules, Microsoft Outlook email will provide you with lots of email space, and with it's top notch robust features an overall winner! Also working in the background is an advanced security and cyberthreat protection to protect your information🛡. Let New York Tech's Outlook help you stay organized anytime anywhere... Scroll down ↴ and watch our short video (⏰ 2:22) on how to log in!

⚠️ Don't forget to enroll in OKTA verify You will need to use Okta-Verify Multi-Factor Authentication (MFA) to log into your New York Tech accounts, including Outlook!

* Source

1. Make sure to download the app 📱 and the desktop/laptop application.👩🏽‍💻💻
2. Customization. Create folders and organize 🗂 directly in your mail navigation, set up rules, add stationary, change the font size and manage your email in a way that suits YOU.
3. Super busy? Delay or schedule sending email messages.
4. Create automated messages Automatically answer to fit your scheduling needs.
5. Create and add a signature and give your email a professional appeal. 💼
6. Use @ mentions to get someone's attention! 📣
7. Made a mistake 🤷🏽? No worries...Recall or replace an email message that you sent.

• ✅ User Interface: Outlook has a different interface from Gmail. While both platforms have similar features, the layout and terminology may vary. It may take some time to get used to the new interface.

• ✅ Importing Emails: You can import your Gmail emails into Outlook. Outlook provides tools for importing emails, contacts, and calendar events from Gmail.

• ✅ Integration with Gmail: Outlook can connect to your Gmail account, allowing you to manage your Gmail emails within the Outlook interface.

Superpower your productivity... You're a GENIUS... 🙌. Work more efficiently with this robust resource of Microsoft Outlook email keyboard shortcuts. Learn the code 👩🏽‍💻 to quickly become a speedy email whiz.👏 See shortcut sample below.↴

If your file does not attach due to size limitations:

Please zip large files and attach as a zipped file or upload the file to OneDrive and share it via a OneDrive link.

⚠️ The maximum file size for an attachment in Microsoft Outlook email is 20MB.

It's E-A-S-Y. Learn how to set-up an automated reply. You can even pre-set the message to go out during a specific time range. Let Microsoft Outlook Email respond while you enjoy a semester break . Here are some suggestions for auto-reply messages from LinkedIn Learning (create your free LinkedIn Learning account with New York Tech login! 😀)

P.S. Don't forget to give your email a professional look with an email signature.

Before you send an Outlook email message run the Accessibility Checker to make your content is easier to read and edit for everyone. The checker finds most accessibility issues and explains why each might be a potential problem for someone with a disability. It also offers suggestions on how to resolve each issue. See helpful tutorials from Microsoft for Windows MacOS and Web.

Outlook Tips and Tricks

Top Microsoft Outlook Tips to Maximize Efficiency

10+ Microsoft Tips, Tricks and Shortcuts (Email Management)

8 Tips to Use Microsoft Outlook Email Like a Professional

✅ Stranger Danger: Remember to never open a .exe file or any other suspicious files from someone you do not recognize. It could be phishing!
✅ File type Restrictions: .exe are not permitted and documents with sensitive information. For example, ⚠️ never give or attach your social security number, birth date, or financially sensitive information over the internet, etc.

Outlook Microsoft Support or peruse Outlook training

• Delay or schedule a message for later and on the web (it's a little different!)
• LinkedIn Learning (sign-up! Its FREE to the New York Tech Community. Watch New York Tech's Collection of Microsoft Outlook Email videos and more.... ❤️)
• Ask the Microsoft Community
• See New York Tech's webpage
• Accessibility Center

How To? Learn in a 🔗, It's Easier Than You Think 🤔

• Create, reply to or forward an email message
• Add a picture or attach files
• Add a table to a message
• Recall or replace a message that you sent
• Use voting buttons in messages
• Delay or schedule a message for later For app on the web
• Flag or pin emails for follow up
• Set colors categories, flags and reminders
• Print an email message and save an email message

• 🔗 www.nyit.edu/itshelp
• 📞 516.686.1188
• ⏰ Hours of Operation: Monday – Friday excluding New York Tech holidays.
• 👉 Follow ITS on Instagram and Facebook for more updates, tips, tricks, and hacks!