Relay For Life University
Week 9 | Event Logistics
Prior Planning Predicts Perfect Relays!
At the beginning of the Relay season, it is important that the whole Logistics Sub-Committee work together on a comprehensive Logistics plan for the year.
- Choosing the best possible Relay location, including weighing the pros and cons of each facility and working with the Event Chair to choose the site and date that will work best for the Relay.
- Securing necessary Logistical Items, including which items are needed and which businesses/organizations in the community might be able to loan or donate them.
- Planning for other logistical pieces, like parking, signage, waste management and eco-friendly event solutions.
- Determining a Security and Risk Management Strategy, including plans for keeping participants and fundraising dollars safe and secure throughout the Relay event.
- Designing the Site Layout, including car and foot traffic flow, tent placement, and placing important committee and activity areas.
- Recruiting and Managing Day-Of Volunteers, including a plan of where to find day-of volunteers and how you will schedule them and keep them busy at the Relay
- Gathering Necessary Supplies, including what you want available on-site at the Relay. Consider on-site supplies, communication and transportation.
- Managing the Relay On-site, including your plans and techniques for set up, tear down, and problem-solving at the Relay.
What you will focus on for Week 9...
Activities to Join
- Want to know what is expected of your Logistics Chairs? View the Logistics Chair eGuidebook on Society Pathways to learn more!
Action to Take
- Check-in with your logistics chairs - do you have a logistics plan in place for your event yet? If not, make that a priority to create one with them.
- Don't forget your Community Safari projects! You should be close to done with all of your communities!
- Week 9 RFL Playlist
- Week 9 Weekly Reflection is on Pathways. Don't forget to take the time to complete this throughout the week.