Prepare for CEP Report

CEP Reporting Tips can be accessed in two locations on SquareMeals:

• NSLP > Eligibility and Verification > Special Provisions
• NSLP > Texas ELMS

March 5

• Upload CE district-wide roster into Texas ELMS for matching

March 5-20

TXELMS:

• Identify students in the same household and extend state match eligibility
• Identify non-applicant students approved by local education officials, such as a principal, based on available information (search for students in TXELMS/update status as DC)
• Identify case number application students (search for students in TXELMS/update status as DC)

Local Categorical Eligibility:

• Request updated local liaison lists to identify directly certified students

1. Migrant
2. Homeless/Displaced
3. Runaway
4. FDPIR
5. Foster
6. Head Start

*Local cat. direct certification does not extend to other students in the household

Enrollment Data:

• Confirm site enrollment for date the identified student data is compiled per site
• Prepare and save site rosters that match the number of identified students reported

March 20

• Last day to submit report in TX-UNPS

• Are you out for Spring Break?
• Submit the report by March 20th!
• March 28 - "Operating & Understanding CEP and Is It Right for Me" Session# 551975

• After the 5th of each month collect the DC Report
• Update new DC students' eligibility in the point of sale system
• Extend DC benefits to all students in the household
• This will provide your DC data for the Community Eligibility Provision (CEP) report

The Texas ELMS software system, formerly known as DCDV (Direct Certification/Direct Verification), is now available to assist our partners in the National School Lunch and School Breakfast Programs. Texas ELMS is the Texas Eligibility List Management System and it streamlines the process of matching enrollment records with the students in households receiving assistance through the Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance for Needy Families (TANF) or some types of Medicaid. These students are eligible for free and reduced-price meals based on their household's participation in the programs.

Texas schools are required to complete the matching process and most are already doing great work using the new system. These schools are finding that Texas ELMS improves the accuracy of eligibility certifications and creates additional efficiencies. Partners must also work to certify other groups of students eligible for free or reduced-price meals who cannot be identified in Texas ELMS. Also, schools must not use the eligibility information for any purposes other than school nutrition.

To access the student enrollment file in Ascender go to Utilities > TXUNPS Export.

The User Access Manager (UAM) for your CE can provide access. The UAM for your CE is listed under Security > CE System Logins.

The The TX-UNPS User Access Manager Handbook Guide provides guidance as well as procedures on how to complete each UAM capability directly in TX-UNPS. The guide covers:

• An explanation of the UAM expectations.
• A step-by-step process for each task the UAM can complete.
• Screen shots of the process as seen in TX-UNPS.
• A link to training videos showing each task being completed using the steps explained in the guide.
• A complete descriptive list of all Security Group types.
• Troubleshooting questions and some quick fixes to common issues the UAM may encounter.
• Helpful TX-UNPS information.

• All data submitted in the CEP report requires supporting documentation.

1. Public and charter schools are required to keep documentation related to school nutrition programs for 5 years.
2. Private schools, other nonprofit organizations, and residential child care institutions (RCCIs) are required to keep documentation for 3 years.

Tona Holcombe

CN Program Administrative Assistant

936-435-8236

tholcombe@esc6.net

Cindy Scott

CN Program Specialist

936-435-8234

cscott@esc6.net

Dina Herrick

CN Program Specialist

936-435-8244

dherrick@esc6.net

Julie A. Smith

CN Program Specialist

936-435-8238

jasmith@esc6.net

This institution is an equal opportunity provider. This program is funded by the USDA.

2/29/2024