Board Brief - 04.15.24

A quorum of the Pecos-Barstow-Toyah ISD Board of Trustees met for a Regular Board Meeting on April 15, 2024 at 6:30 p.m. in the PBTISD Board Room. The following items were presented, discussed, acted upon or approved.

Strategy III, Result 1: Showcase students and staff throughout the District.

School board members must complete the training required by the State Board of Education (SBOE), and the board president must publicly announce whether each board member has met their training requirements. This announcement must be made at the last regular board meeting held before a trustee election. All PBTISD Board Members exceeded training requirements.

Presenter: Tim Gilbert, Director of Bond Projects and Brent Jaco, Superintendent

Strategy IV: We will be responsible stewards of our resources.

PBTISD is building! You can view the report here.

Items approved 7-0

View Minutes here.

View Minutes here.

The monthly financial update consisted of a Schedule of Appropriations and expenditures.

• E-Rate
  • Bus WiFi
  • Fiber Connectivity to New Facilities

Every school district and charter school must certify annually to the State Board of Education and the commissioner that students have access to instructional materials covering all TEKS for all required subjects, except physical education. Certification is accomplished by completing the certification form listing all adopted curriculum and presenting it to the Board of Trustees in an open, public-noticed meeting to be ratified. After ratification, the form is submitted, and board approval is confirmed.

For the past two years, we have offered a stipend to summer school teachers who worked 95% of the days summer school was offered. We would like to offer an incentive this summer but increase the expectation to 100% attendance. It is critical that students have a consistent teacher during summer school, which is four days a week for 15-20 days (see chart below). According to the compensation plan, teachers are paid $35 an hour, and Paraprofessionals are paid an hourly rate of $20. The current compensation plan does not address pay for staff members serving as summer school administrators. Summer School Administrators are aspiring administrators or strong teachers. They have longer work days and responsibilities before summer school begins.

As we plan for the 24-25 school year, we need additional employees, or what is referred to as FTEs (full-time equivalent). These new positions are considered budget assumptions and add to our overall operating budget for the upcoming school year. These position assumptions result from the new district program, specifically an increase in operations at Discovery School and additional

programming/tracks at our new CTE facility.

As the district continues to plan for the construction at Crockett M.S., portable buildings are needed to help minimize the impact of inconveniences to academics and provide a safer construction site. Aries has collaborated closely over the last several weeks with the district and VLK architectural team to finalize the project's specifications, providing a versatile product that fulfills our needs.

Approved 7-0

Approved 7-0

Student Outcome Goal 3: The percentage of graduates who meet the criteria for CCMR will

increase from 66% to 81% by August 2027. (Class of 2024 Goal = 72%)

• Goal Progress Measure 3.2: The percentage of graduates who meet the threshold for CCMR as career-ready will increase from 48% to 63% by August 2026. (Class of 2024 Goal = 57%)
  

View presentation here.

Approved 7-0

1.The Superintendent shall not allow safety and security initiatives to be a secondary priority.

• a.The review and/or update of the Multi-Hazard Emergency Operation Plan will increase from once a year on June 2023 to no less than twice yearly by August 2025.

2. The Superintendent shall not allow the collaborative partnership between home, school, and community to deteriorate.

• b. An administrative report on parent and community involvement in specific district committees will increase from 0 per year in June 2023 to 2 per year by August 2025.

Approved 7-0

Board Constraint #1: - The board shall not publicly criticize any decision made by the school board or administration.

Approved 7-0

The Board adopted a resolution in Spring 2022 to implement the TEA Lone Star Governance (LSG) model. The intention of LSG is to provide a continuous improvement model for governing teams - school boards in collaboration with the superintendent - focusing on one primary objective: improving student outcomes. The LSG Quarterly Progress Tracker is a tool used by school boards to self-evaluate their level of implementation and commitment to the principles of the LSG model.

8:40 p.m.

EXECUTIVE SESSION may be called for the purposes permitted by the Texas Open Meeting Act, Texas Government Code Section 551.001 through 551.146, Section 551.071 Consultation with Attorney, Section 551.072 Real Property, 551.074 Personnel Matters (Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, Dismissal, Complaint)

• Discuss Personnel
  

• Discussion of proposed renewal of an administrator Chapter 21 probationary contract
  
• Discussion of proposed termination of Chapter 21 probationary contract employee M.A.

• Consider and possible action to renew an administrator Chapter 21 probationary administrator (Approved 7-0)

The Board adjourned at 9:21 p.m. on March 18, 2024.

Future Meeting Dates:

• Canvass Election - May 10, 2024
• Regular Meeting - May 20, 2024

This newsletter is in line with Strategy III: We will broaden and strengthen partnerships with staff, families, and communities through transparency and effective communication.