Bermuda Bay Condominium Newsletter

The HOAst online voting for the *Revised* Annual Meeting of Bermuda Bay is now open.

Due to the additional Proxy items on the revised mailout, Homeowners who have already voted online MUST vote online for all Proxies and the Election again.

We apologize for any inconvenience this may have caused. (Instructions below for electronic voting)

--Juliet Mee, Manager

Bermuda Bay Beach Condominium Associates, Inc.

ELECTRONIC VOTING OPT IN INSTRUCTIONS

DEADLINE FOR ELECTRONIC VOTING IS December 2, 2023 WHEN ANNOUNCED AFTER THE START OF THE ANNUAL MEETING

BERMUDA BAY BEACH CONDOMINIUM ASSOCIATION, INC. Board of Directors has approved a resolution to authorize electronic voting in accordance with the requirements of Florida statutes. Electronic voting is available now, but you must opt-in. It is our goal to have all homeowners participate in electronic voting. If you have not opted in yet or have not received an invitation via email, please follow the instructions below.

(Must have valid email address)

Log in to your community website portal.

Click on ‘Online Voting’ on the Menu Bar at the top of the page.

Scroll down and click on ‘Vote Now’ and follow the instructions.

This makes sure that you vote is secure and easy to do. You will log onto your CA association online account, under the subheading Online Voting

It will take you to the Online voting screen. This is IMPORTANT TO DO BEFORE DECEMBER 2.

If you need any assistance - please contact Juliet Mee in the office, and she can assist you.

727-864-0735

727-269-9491

Bermudabaymgr@condominiumassociates.com

Be sure that your voice is heard...voting is IMPORTANT!

This is the explanation in layman’s terms as to what each amendment means. You will be voting on each amendment change one by one. Be sure to familiarize yourself with the explanations and know what you are voting for. 75% is needed so YOUR VOTE COUNTS AND IS VERY IMPORTANT.

I. Amendment to Section 9, Paragraph 1: This Amendment updates the Declaration so that common expenses will cover any alterations or improvements to limited common elements or common elements that the Association may undertake.

II. Amendment to Section 12.02: This Amendment clarifies that each Owner is responsible for any limited common element balconies, patios, or enclosures, except for mechanical or structural elements originally installed by the developer, and each Owner is responsible for any other additions or improvements or other features added by the Owner, and eliminates ambiguity with respect to responsibility for maintenance of air conditioning units and other fixtures that may be located outside the unit but that service only that unit.

III. Amendment to Section 13.03, Paragraph 4: This Amendment allows the Board to adopt or amend fees or charges for the use of the common elements, including fees for the storage of oversized vehicles, boats, kayaks, and other storage uses. This would not apply to the ordinary parking of passenger cars.

IV. Amendment to Section 14.02: This Amendment allows the Board to approve an owner’s modification of the exterior of his or her unit.

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VI. Amendment to Section 14.04. There are three sections to this Amendment. The first section allows the Board to authorize alterations or improvements to common areas or limited common areas so long as the alteration or improvement does not cost more than $25,000. The second section allows the Board to authorize repair, replacement, or maintenance of any common area or limited common area, even if it involves a material modification, if the repair, replacement or maintenance is necessary! The cost cannot exceed $100,000 unless it is required by law or Milestone Inspection or Structural Integrity Reserve Study (in other words, to keep our property from falling apart). The third section states that in any other case of a necessary repair, replacement or modification (costing in excess of $100,000), a majority vote of Owners voting is required.

VII. Amendment to Section 17.07. When a mortgage holder takes ownership of a unit in foreclosure, this Amendment specifies that the mortgage holder continues to be responsible for all maintenance fees and assessments (including overdue maintenance fees) unless their responsibility is limited by law.

I feel like I start every letter out with “Oh my gosh, where does the time go?”, But seriously, this year is almost over! It has been a tough one here in Bermuda Bay, but we have had some progress and

successes. It looks like everything is completely in line for Clout to get started on decks in December. Paul Terry will continue to work through any issues for us and keep everything moving forward and progressing. So many moving parts are in motion to make 2024 a year of completed projects and bringing back paradise. The board approved a quote for three roofs to be replaced before the end of the year and for some stump and tree removal as well as the next step to repair all the irrigation lines and issues.

Juliet, along with the landscape and beach committees, have been working very hard at overall cleanup and it is showing. While our grass is still looking brown in a lot of areas the almost 20-acre property is showing some life and improvements.

Our friends from the North are trickling in and the annual meeting and elections are only a few days

away (Dec. 2 nd at the clubhouse and zoom). Please remember to go online and vote for your favorite three candidates and all the amendments and yearly votes to help the next board move into 2024. If you voted before Tuesday the 21 online, YOU MUST VOTE AGAIN if you want your votes to count. When the new ballot options were added to the online portal it totally reset the system back to zero. Please double check that your ballots are what you want them to be.

Our maintenance team has been receiving some help from Tradesmen and really tackling some jobs that have been sitting on the back burner! Please say hi to Luis and our new team member, Kevin, when you see them out. They are really working hard to help bring things together and get all the open work orders in progress.

With Christmas only a month away, please remember your neighbors who may need some extra love or company or meals and the kids who may only get the “Toys for Tots” gift this year.

I feel like a very blessed individual to be able to afford to live in my paradise but there are those around and near us who don’t have everything they need. If you can help someone this season, DO IT.

Happy Holidays,

Tori

Current Contact information for the Board:

President - Tori Elvir - bermudabaypresident@gmail.com

Vice- President - Adriana Lein- bermudabayvicepresident@gmail.com

Treasurer - Mike Martin - bermudabaytreasurer@gmail.com

Secretary - Chris Boyd - bermudabaysecretary@gmail.com

Director-at-Large - Vivi Iglesias - bermudabaydirectoratlarge@gmail.com

Juliet Mee, Property Manager: - bermudabaymgr@condominiumassociates.com

Administrative Assistant: Christine Dickey - bbboffice@condominiumassociates.com

Bermuda Bay Office: 727-864-0735

Bermuda Bay Security Phone Number: 727-212-9963 (Current guard - Alex Prince)

If you have an after hours emergency, please call Condominium Associates at 727-573-9300 or reach out to a board member for assistance.

Police Non-emergency: 727-893-7780

Police Emergency: 911

Bermuda Bay Clubhouse WiFi: Username: Bermudabayclubhouse (it should pop up)

Password: bbclubhouse

ARC COMMITTEE - Roger Daisley hrdaisley@gmail.com

Beach Restoration Committee - Vic Vena - bigvic01@icloud.com

Courts and Sports Committee - Robin Ward - Rifkasema@gmail.com

Environmental Committee - Vic Vena bigvic01@icloud.com

Kayak/Trailer and Boat Committee - Barbi Martinson boutfintime101@gmail.com

Landscaping Committee- Barbi Martinson boutfintime101@gmail.com

Pool Committee - Cindy Vena cyvena@icloud.com

Preventitive Maintenance Committee - Meredith Borden mrkbdn@yahoo.com

Review Committee- Patti Brazil brazil.patty@gmail.com

Security Committee: Peg Daisley- MDaisley@msn.com

Social Committee: Michelle Lubotina Michelle.Lubotina@hhglobal.com

Stair Committee - Tori Elvir and Adriana Lein: bermudabaypresident@gmail.com and bermudabayvicepresident@gmail.com

bermudabaymgr@condominiumassociates.com

Our new security hours are: 10:00pm - 6:00am Daily. We continue to have unwanted people on our property, so it is important to stay vigilant and LOCK YOUR CAR. Any subspinous activity: please report to Bermuda Bay Security and the POLICE!

These items look like great Christmas presents to me! If you are interested, please contact Cindy Hansen: cindyhansen.travel@gmail.com

All proceeds go to the Landscaping Committee for renovation around the Bay Pool. Easy payment options are available through Zelle, money order, check, and of course cash!

Luis A Rosa Jr. was born in New York City and lived there until moving to St. Petersburg. He still has many family relatives that live in the same New York residence where he grew up. Luis has two children; a daughter, who recently became engaged and a son, who is still in high school. His son will be graduating soon, and is currently in the process of obtaining his driver's license. He is also a proud grandfather to his grandson.

Luis worked in construction and as a cook while in New York City. He continued this practice when he moved to St. Pete. He worked as a chef at The Birchwood, until he expanded into maintenance. Luis served as head of maintenance for the Bill Edwards Group, until he was relocated to Nashville, Tennessee. He continually worked in the maintenance sector until his placement at Bermuda Bay.

Luis is an avid softball player. He and his brother have played on many different city leagues and in numerous tournaments across the state of Florida. He is a Mud Run enthusiast (Savage Run and Mud Fun Run participant) and recently ran in the Gasparilla race. He has run all four races in one weekend.

Luis is looking forward to working at Bermuda Bay and excited to see what the future holds.

BB Christmas Party & Toys for Tots Toy Drive

Dec 9th 6-10PM

Bring an unwrapped $10 gift for a boy or girl 12 years old and under

Turkey dinner with all the fixings, desert table and hot cocoa bar will be provided by the Social Committee.

Christmas music will be provided by David and Susan

Prizes will be given out for most festive dressed and ugliest Christmas Sweater

BB Annual NYE Tree Burning

Dec 31st starts at Sunset - if we find someone to oversee it

Bring a “good luck” dish to share & BYOD

Social Committee will provide a main dish (TBD)

DJ’ing into the new year provided by David and Susan

Dec 24th at Sunset meet at the clubhouse.

Bring a batch of Christmas cookies.

We will leave the Clubhouse after sunset and go around BB caroling, stopping at homes for a quick snack or cordial.

Meet back at the clubhouse for a Christmas cookie exchange.

ART MARCHÉ FOLLOW-UP

This art-inspired event at the clubhouse on November 12th was a huge success, bringing a profit of about $450 from the donated art and craft pieces that were on display for bidders at a silent auction. Some of the 60 pieces that were donated were original, created by Bermuda Bay artists and artisans, and the others were re-sale items donated by owners who were cleaning out their closets and storage units, or looking to swap out old art for new on the walls of their condos. The organizers of the event -- Peg and Roger Daisley, and Roger's sister Dawn Daisley -- would like to thank all the volunteers who helped make this event so special: "Tibi" Bertalan, who provided the perfect piano music to accompany art, wine, and wonderful appetizers -- most of it donated by attendees; Chris Boyd, who took on many of the hostess duties for the hostess who had a bum hip; Donna Veline for doing the same; Carrie Ann Burchett for managing the "wine and water" bar; Lauren Haber for taking photos, and Pam and Chris Burns who showed up like angels to help with the set up, and the clean up, and then stayed afterwards to toast the success of the event. A huge and special thanks goes to the social committee chair, Michelle Lubotina, who provided guidance from beginning to end, including making sure the bidders paid up! Of course, nothing would have happened if Bermuda Bay artists, artisans, and art lovers hadn't gotten involved. The $450 profit has been divided equally between the social committee and the landscaping committee.

Here is the updated list of invasive plants not allowed at Bermuda Bay.

Here are some other educational links:

https://plantatlas.usf.edu/flip/

https://www.invasivespeciesinfo.gov/us/florida

You are also encouraged to contact anyone on the Landscaping committee. Cindy Hansen, Gail Cunningham, Bari Martinson, and Barb Barnard. They are more than willing to assist with your questions and all your landscaping needs.

What is the Florida invasive species app?

IveGot1

IveGot1 allows for both online and offline reporting with reports saved on your phone for uploading when you have network connectivity. Images and information on Florida's worst non-native invasive animals and plants. Real-time point distribution maps centered on your current location.

The WORK ORDER system in the Condominium Associates (CA) web site is best way to report a repair that is needed (it's not for urgent or emergency matters). When you sign into your CA account, click on OWNER INFORMATION and you'll see that the last item on the drop-down menu is WORK ORDERS. The nice thing about this is you can attach photos, videos. You will be assigned a Work Order number and you can check in on it, and add further comments if necessary. Our property manager uses this work order system to become aware of maintenance issues, assign them to someone, and follow up on them.

Recently I've been alerted to the fact that several work orders have been closed prematurely, without the work being fully completed or even started in some cases. While it's fine to submit new work orders, a more efficient approach would be for owners to email me directly at bbbmanager@condominiumassociates.com and let me know the condition of the work.This way, I can reopen the existing orders. Reopening helps maintain the chronological order of the queue and preserves any existing notes or photos attached to the original work order.

Please continue to log all your requests and needs through work orders. We are now holding daily meetings to prioritize and ensure efficient, timely completion of these tasks.

Let's keep moving forward into the beautification of the property!

Juliet Mee, Manager

Bermuda Bay Beach Condominium Association, Inc.

Unless otherwise stated, the numbers I am reporting are as October 31.

Bank Accounts

· $794k

Operating Account

· That is very low. We have found the operating account has paid in the past numerous invoices that properly belong to the Reserve Fund. We are in the process of identifying those invoices and repaying the Operating account.

· The biggest over budget item is the liability insurance. It will be about $96k over.

· We are currently projecting a year end surplus in the Operating account. That is primarily due to the 2022 Special Assessment being taken into account during 2023. To avoid putting us into a taxable situation, it is critical that during the December vote, all owners vote in favor of carrying over the surplus into 2024.

Reserve Fund

· The Reserve Fund currently has $516k in the account. The year-end target according to the Reserve Fund Study is just shy of $1 million. This year’s budget only provides for a contribution to the Fund of $350k compared to a recommended $880k. There is no way we are going to meet the target.

· To date, the have been many Stair Project invoices that have been paid by the Reserve Fund. We are in the process of reviewing with the bank to determine how many of these can be applied by the loan. If they can all go through, it could mean about $3/4million which means the Fund will be more inline with the Reserve Fund Study requirements.

Balcony Deposits

· We have $273k of deposits made by owners towards the reconstruction of their respective balconies. This is maintained in a separate bank account and will be withdrawn as each balcony is completed.

Delinquencies

· Delinquencies amount to $23k. That is $1400 worse than last month. Maintenance Fee delinquencies have increased by most of that amount. $12k is more than 90 days old. $9k of that relates to the 2022 Special Assessment.

Weekly Manager's reports will be sent out in an email blast to the community, so that the ownership can understand the progress that is being made on the property each week. I will attach them to this newsletter as well for your review.

We want to take this opportunity to say "thank you" to two outgoing Board members who are not seeking re-election. This volunteer job requires many hours of hard work, research, and often public criticism. These two, have given countless hours and historical expertise towards the making of board decisions. We wish them the best and hope they can enjoy the tranquility of peace as an owner in our community.

Email: bermudabaymgr@condominiumassociates.com
Website: https://condo.cincwebaxis.com/
Location: Bermuda Bay Beach and Racquet Club, 4201 38th Avenue South, St. Petersburg, FL 33711, USA
Phone: 727-864-0735
Twitter: @BermudaBayStP