TIPWeb Fines and Charges

THE FOLLOWING SCREENSHOTS WERE TAKEN FROM THE GCCISD TIPWEB TRAINING SITE TO KEEP STUDENT DATA CONFIDENTIAL.

Below are instructions on how to issue charges, voids, and adjust charge amounts for students in the GCCISD Inventory system. Click on each picture to view the full screenshot.

• All payments should be received by an office staff member or someone that has been trained in taking money for the campus.
• All refunds should be issued by the secretary or bookkeeper for the campus.

Once you login to TipWeb you will see your site information. From the menu located at the top of the screen, select students.

Search for the student by typing their ID number in the white box under Student ID. If you do not have time to pull up the Student ID number, you can type in the student's first and last name.

Once you have found the correct student click on their student ID to expand the menus. In the Inventory Tab click on the yellow circle with a dollar sign under Actions.

Once you select Assess a Charge, a second window will open. This is where you will select what type of charge will be assessed.

• From the drop-down menu select the charge type. The amount will auto-populate for each charge so you do not have to remember the cost of each charge.
• Please enter charge notes with the date, a small description of why the student is getting charged
• Select save (green disk in the lower right corner).

Make sure to print a charge receipt to give to the student once you have assessed the charge.

• Select the Charges tab
• Click on the white paper icon under the Actions section
• A second window will open, print and give to the student.

If a lower charge amount is approved by a campus administrator (Principal, AP, SSA, CS3, or Counselor) for special cases, secretaries or office staff trained to take money are able to adjust the charge amount when finalizing the payment.

Always print a new receipt for the student/parent to show the notes of the changed amount.

Search for the student by typing their ID number or first and last name in the white boxes under the Student Tab.

Once you have found the correct student click on their student ID to expand the menus. In the Charge Tab under the Action section click New Charge Payment.

Enter the lowered charge amount in the Charge Amount box and check the Satisfied box.

In the Payment Notes box, please add who approved of the lower charge amount and how the fine was paid.

(ex. 08/17/2021 Principal XX approved lower charge amount, paid in cash/paid with Check # - VA)

Click the green Save button.

Make sure to print a charge receipt to give to the student once you have satisfied the charge with the approved lower amount.

If a student returns an item they were charged for and they have not yet made a payment. You can void the charge. Also, if a campus administrator has approved to waive a fee, then the charge can be voided. Voided charges can still be looked up under the Show Voids section in a students profile.

Search for the student by typing their ID number or first and last name in the white boxes under the Student Tab.

Once you have found the correct student click on their student ID to expand the menus. In the Charge Tab click on the green pencil to edit the charge.

Update Charge Notes with reason for charge being voided.

(ex. 08/10/2021 Student reported iPad as lost. - VA 08/17/2021 Student reported device as found - VA) OR (ex. 08/10/2021 Student reported iPad as lost. - VA 08/17/2021 Principal XX has waived fee - VA)

Check the box next to Void.

Click the green Save button. A Void Charge Confirmation will pop up, click OK. And now the charge is removed from the student in TIPWeb.

Primary Contact: Vanessa Arredondo ext. 73338

Secondary Contact: DeeAnne Fagala ext. 73367

Email: helpdesk@gccisd.net
Website: www.gccisd.net/tms
Location: 5950 North Main Street, Baytown, TX, USA
Phone: (281) 420-4633