

Emailing Parents Through Gradebook
Enter Classroom Grading Entry Point
Under the Teacher Menu, click on Enter Classroom Grading. This is where you will be able to email parents directly from the Gradebook tabs.
Open Gradebook
Select the Enter Classroom Grading entry point. Select the course for which you are wanting to send an email to the parent(s). Click the Email Parents button to display the Select Parents tab in an alternate browser window.
Select Parents Tab
You have the following options for selecting parents:
- Select All Parents for Scheduled Students - Selecting this option will select all parents of students in the Enrolled with Ownership and Enrolled without Ownership Student groups where the parent has an email address in SIS.
- Select All Parents for Scheduled Students with Failing Averages - Selecting this option will select all parents of students in the Enrolled with Ownership and Enrolled without Ownership Student groups where the parent has an email address in SIS and the student’s calculated running average for the selected grading cycle has a pass/fail indicator = F in the district’s grade value.
- No Selection - Selecting this option will quickly clear your selections.
⚠ To message parents individually, click on the individual contact.
The parents and students selected will now be highlighted in yellow. When you have finished selecting parents, click the Continue button to display the Submit Email tab.
⚠If you are unable to see the options of "Continue" and "Return to Gradebook" at the bottom, select the small arrow in the upper right hand corner to collapse the list of parents and reveal the buttons. Select "Continue"
Submit Email Tab
To send the email, select Send at the bottom of the page.
Overview of the Submit Email Tab
- Parents: This field lists all parents you selected on the Select Parents tab. You cannot edit the list of selected parents from the Submit Email tab. If you need to change your selections, click the Cancel button to go back to the Select Parents tab where you can add/remove selected parents as necessary.
- From: This field displays your primary email address.
- Copy Teacher on All Emails: You can select the Copy Teacher on All Emails box if you would like to be carbon copied (cc) on all emails.
- Subject: The default subject is "[Your Name]" Course: "[Course ID/Course Section/Course Short Description]", but you can edit this.
- Body: The body of the email to send to Parents.
- Attachment File: You can attach a document to the email.
- Select Report to Include:
- "No report" (default)
- "Individual Progress Report (Elementary)": Select to include a link in the email message that parents can click to access.
- "Individual Progress Report (Secondary)": Select to include a link in the email message that parents can click to access.
Button Options
- Cancel: Click to go back to the Select Parents tab.
- Send: Click to proceed with sending the email message. An audit trail is created that shows the email was created in SIS.
- Return to Gradebook: Click to go back to the Enter Classroom Grading entry point.