Board Brief - 12.18.23

A quorum of the Pecos-Barstow-Toyah ISD Board of Trustees met for a Regular Board Meeting on December 18, 2023 at 6:30 p.m. in the PBTISD Board Room. The following items were presented, discussed, acted upon or approved.

Strategy III, Result 1: Showcase students and staff throughout the District.

Congratulations Crockett Middle School for being awarded the Highest Student Attendance for the month of November with 91.54%!

Congratulations Pecos High School for being awarded the Highest Staff Attendance for the month of November with 93.99%!

Improving student attendance is essential for ensuring our students are on track to learn and succeed!

As a part of Lone Star Governance and our focus on student outcomes, tonight we would like to recognize some of our PHS Seniors who are on-target to graduate this May with an Associate’s Degree from Odessa College. These students will in fact be graduating from Odessa College BEFORE they graduate from Pecos High School.

Individuals who wish to participate during the portion of the meeting designated for public comment shall sign up with the presiding officer or designee before the meeting begins as specified in the Board's procedures on public comment. BED(LOCAL)

• Drew Matthews - Community Comment

According to Board Policy (CW Local) - The Board may name a District facility or a portion of a

facility, such as a library or an auditorium, for:

• A deceased, distinguished educator (local, state, or national);
• A deceased, distinguished, historical person (local, state, or national);
• A deceased, prominent local citizen;
• A local, state, or national historical event or place; or
• The street on which the facility is located or the subdivision surrounding it.

This was the second discussion for the naming of the Zavala Elementary Gymnasium. Trustee Portillo remained with her suggestion on the naming of the Zavala Elementary Gym after Filimon "Tally" Talamantez.

Items approved 7-0

View Minutes here.

View Minutes here.

The monthly financial update consists of a Schedule of Appropriations and expenditures.

To increase efficiency and effectiveness, a district may contract or agree with other local governments and state agencies, including the comptroller, to perform some of its purchasing functions. A board and the governing body of each contracting party must authorize an interlocal contract. This is not a new contract but part of a yearly renewal. "Purchasing cooperative" means a group purchasing organization that governmental entities join as members and the managing entity of which receives fees from members or vendors.

As outlined in Board Policy, the Board has designated one copy of the local policy manual as the District's official policy manual.The Board does not approve LEGAL Policies; instead, changes should be acknowledged by the Board. Provided to the Board for this purpose are the Explanatory Notes on the LEGAL Policies provided by TASB.

• CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
• CSA(LOCAL): FACILITY STANDARDS - SAFETY AND SECURITY
• DC(LOCAL): EMPLOYMENT PRACTICES
• EHB(LOCAL): CURRICULUM DESIGN - SPECIAL PROGRAMS
• EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY SERVICES AND INTENSIVE PROGRAMS
• EHBCA(LOCAL): COMPENSATORY SERVICES AND INTENSIVE PROGRAMS - ACCELERATED INSTRUCTION
• FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE
• FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT
• FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION
• FL(LOCAL): STUDENT RECORDS

TASB periodically sends updates for school boards to review and adopt changes to their LOCAL policies as part of their service to School Boards.

On March 6, 2023, the Comptroller received an amendment to the agreement to change the tax number and applicant name to Brazos Delaware II LLC and, subsequently, determined that it includes the information necessary to be determined as complete. In summary, the amendment only covers name and tax number changes.

At the April 17, 2023, Board meeting, the Board approved the original GMP. There is now a need to increase the GMP in the amount of $603,287.00. This increase results from the Town of Pecos City water line maps needing to be more accurate and the overall water pressure/available water from a smaller pipe needing to be larger to meet fire code requirements for the fire suppression system. The fire line to the fire hydrant was not an adequate line, which was only realized after digging up the area to tap into the line. Had this issue not occurred, there would not have been a reason to increase the GMP.

The Board passed a budget that included an amount to be utilized for a retention and appreciation incentive payment to all employees. The 2024 Spring Attendance Incentive Stipend is intended to encourage strong employee attendance as we finish out the school year.

Approved 7-0

Student Outcome Goal 3: The percentage of graduates that meet the criteria for CCMR will increase from 66% to 81% by August 2027. (Class of 2024 Goal = 72%)

• Goal Progress Measure 3.1: The percentage of graduates that meet the threshold for CCMR as College Ready will increase from 34% to 49% by August 2026. (Class of 2024 Goal = 43%)

Approved 7-0

As part of Lone Star Governance, the Board of Trustees approved Superintendent Constraint Progress Measures in June 2023.

Superintendent Constraint #3 - The Superintendent shall not allow irresponsible financial practices.

• Constraint Progress Measure #3B - The yearly FIRST report and rating will remain at a superior rating from October 2023 to October 2025.

Approved 7-0

This agenda item allows the Board to discuss one of the four Board Constraints and determine if there has been any violation of the Constratiant. If a trustee feels another has violated the contract, the board should move to an executive session and discuss the concern. Ultimately, the Board will need to acknowledge the Board Constraint and take ACTION to continue to implement the ideals of the Constraint.

This item has come before the Board at the request of a Trustee.

According to Board Policy - The Board may name a District facility or a portion of a facility, such as a library or an auditorium, for:

• A deceased, distinguished educator (local, state, or national);
• A deceased, distinguished, historical person (local, state, or national);
• A deceased, prominent local citizen;
• A local, state, or national historical event or place; or
• The street on which the facility is located or the subdivision surrounding it.

Trustee Kington motioned that a community survey be done before the Board makes a decision on the naming of the facility. Trustee McKinney seconded. Motion passed 6-1.

7:15 p.m.

EXECUTIVE SESSION may be called for the purposes permitted by the Texas Open Meeting Act, Texas Government Code Section 551.001 through 551.146, Section 551.071 Consultation with Attorney, Section 551.072 Real Property, 551.074 Personnel Matters (Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, Dismissal, Complaint)

• Discuss recommendation for Director of Safety & Security

The Board reconvened to Open Session at 7:59 p.m.

• Consider and possible action to hire a Director of Safety & Security (No Action Taken)

The Board adjourned at 8:00 p.m. on December 18, 2023.

The next regular School Board meeting is scheduled for January 22, 2024 at 6:30 p.m.

This newsletter is in line with Strategy III: We will broaden and strengthen partnerships with staff, families, and communities through transparency and effective communication.