Executive Brief - Fall 23-24

The following informational items were included on the agenda:

• Approving Fall Reports
• Voting for New Resources Coordinator
• Voting to Approve Professional Grants
• Reviewing Upcoming Events: PLC Community Work Hour & Saturnalia Game
• Reviewing 22-23 ETC End Year Report
  
• Reviewing ETC Strategic Plan 22-23
• Discussing ACL Feedback Surveys
• Discussing Subcommittee Needs, Concerns, and Questions
• Reviewing Nominations & Election Process
• Discussing Upcoming Meetings

Non-Voting Attendees - Kevin Ballestrini (Guest), Traci Dougherty (Past Chair), Amy Mason (Awards), Michael Posey (Pegasus Chair)

N.B. Kevin Ballestrini became a voting member after being elected as Resources Coordinator.

Call to Order - Ms. Jenn Jarnagin, Chair of ETC, called the meeting to order at 1:06 PM EST.

Chair's Welcome - Ms. Jarnagin welcomed everyone to the meeting. She specifically acknowledged Stephanie Krause for her time serving as Chair and Wesley Wood for his time serving as SCRIBO Chair. She also acknowledged the Subcommittee Chairs leaving and joining ETC and thanked Traci Dougherty for her support during this transitional period.

Minutes - The Executive Committee approved the minutes from:

• Institute 22-23 Meeting

Executive Committee Member Reports- The Executive Committee approved the following reports in the consent agenda:

• Contests Coordinator
• Resources Coordinator
• Communications Chair
• Program Chair
• Ad Hoc Governance Committee (Verbal)
• Ad Hoc Nominations Committee (Verbal)

The Chair, Membership Chair, Past Chair, Info Chair, Public Relations, PRIMA Editor reports were not part of the consent agenda.

Subcommittee Chair Reports - The Executive Committee approved the following reports in the consent agenda:

• Exploratory Latin Exam Chair
• National Mythology Exam: Pegasus Chair
• Ad Hoc ETC LIVE Chair
• Awards Chair
• Curriculum Chair
• Public Relations Chair

The National Mythology Exam: Medusa, SCRIBO, MSC, and PRIMA Writing reports were not part of the consent agenda.

Votes/Motions - The Executive Committee heard the following motions following Robert's Rules of Order:

• Approval of Prior Minutes

• Approval of Consent Agenda

• Recommendation and Appointment of Resources Coordinator

• Approval of Funds for Professional Grant Recipients

Data Review - The Executive Committee reviewed the following data points:

• 22-23 ETC End Year Report
• ETC Strategic Plan 22-23
• ACL Feedback Surveys for Membership

Programming Review - The Executive Committee discussed the following recent and upcoming events:

• Herculmania: The Asynchronous Latin Labors
• ETC Live: New Format this Fall
• ETC Live Episode #1 (11/12 from 7:00 - 8:00 pm EST)
• PLC MSC Pedagogy (Event Cancelled)

• PLC Community Work Hour (12/5 from 5:00 - 6:00 pm EST)

• Saturnalia Game (12/15 from 1:30 - 2:30 pm EST)

• Student Symposium (March)

Contest Recommendations - The Executive Committee did not make any contest recommendations.

Resource Recommendations - The Executive Committee discussed the following points:

• Reviewing existing resources and converting these into sub plans
• Goal of Curriculum Committee (Resources Committee) is to create classroom content/materials outside the exams
• Repackaging ETC Store as a benefit of membership

Financial Recommendations - The Executive Committee discussed the following points:

• Budget Item Requests Due 12/1

Other Discussions by Coordinators/Chair - The following topics were addressed:

• Approval of Revisions to Bylaws by Ad Hoc Governance Committee

• Volunteer Updates

• Review of Previous Action Items

• Aligning the Events, Goals, and Activities of Subcommittees

• Revising the ETC Store Format on Website

• Treatment of ETC by Board of Governors

• Announcement of new ETC Chair

• Moving up Fall Meeting date next year

Procedures Review - The Executive Committee considered the following changes in practice and procedures:

• Ad Hoc Governance Committee will review the two bylaws that pertain to the absence of a Chair during the next bylaws revision process.
• Info Chair will create standing meetings with Subcommittee Chairs to review committee performance from previous year
• Nominations & Upcoming Election Process

Upcoming Meetings - The Executive Committee reviewed the upcoming meetings:

• 11/4: NME: Medusa Committee Meeting from 6:00 - 8:00 pm EST

• 1/16: Ad Hoc Strategic Planning Meeting from 7:00 - 8:00 pm EST

• 1/20: BOG Meeting

• 1/28: ETC Winter Meeting from 1:00 - 4:00 pm EST

• 4/6: ETC Spring Meeting (Hybrid)

Adjournment - The meeting was adjourned at 3:59 pm EST.