Bermuda Bay Condominium Newsletter

2023 Annual Meeting Election Results:

Election Vote Count:

· Boyd: 120

· Daisley: 135

· Estabrook: 41

· King: 143

· Poletti: 55

Proxy Items:

Individual items may not all have the same number of tallied votes as some owners chose not to vote on all issues.

Issue 1: Result: Passed

Should the Florida Statute requirement for fully funded reserve budget for next fiscal year be waived in favor of a less than fully funded reserve budget?

Percentage required for passage: Majority of Unit Owners (50% plus 1 vote) Affirmative Percentage obtained: 50.68% (50% plus 2 votes)

Vote tally:

· Yes: 148

· No: 22

1: Passed.

Result: The Florida Statute requirement for a fully funded reserve budget will be waived for next year in favor of a partially funded reserve budget.

Issue 2: Result: Passed

Should the Florida Statute financial reporting requirement for audited, reviewed or compiled financial statements for the current fiscal year be waived?

Percentage required for passage: Simple Majority of the Quorum (those who voted in person or by proxy) (50% plus 1 vote)

Affirmative Percentage obtained: 54.17%

Vote tally:

· Yes: 91

· No: 77

2: Passed.

Result: The Florida Statutes financial reporting requirement for audited, reviewed, or compiled financial statements for the current fiscal year will be waived this year.

Issue 3: Result: Passed

Do you want to roll over the 2023 surplus operating funds (if any) into the next fiscal year to avoid taxable consequences by the IRS of those remaining funds?

Percentage required for passage: Majority of Unit Owners (50% plus 1 vote) Affirmative Percentage obtained: 57.19%

Vote tally:

· Yes: 167

· No: 2

3: Passed.

Result: The 2023 surplus operating funds (if any) will be rolled over into the next fiscal year to avoid taxable consequences by the IRS of those remaining funds.

Issue 4: Result: Passed

Do you want to authorize the Board of Directors to use any and all available reserve funds in the event of a disaster or catastrophic event that causes damage to the common elements of your association?

Percentage required for passage: Majority of Unit Owners (50% plus 1 vote)

Affirmative Percentage obtained: 50.34%

Issue 4: Result: Passed

Vote tally:

· Yes: 147

· No: 22

Amendment Voting

Issue 5: Result: Failed

Should section 9, paragraph (1), of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 46.23%

Vote tally:

· Yes: 135

· No: 31

Issue 6: Result: Failed

Should section 12.02, of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 45.55%

Vote tally:

· Yes: 133

· No: 32

Issue 7: Result: Failed

Should section 13.03, paragraph (4) of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 45.21%

Vote tally:

· Yes: 132

· No: 34

Issue 8: Result: Failed

Should section 14.02, paragraph (4) of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 45.21%

Vote tally:

· Yes: 132

· No: 33

Issue 9: Result: Failed

Should section 14.04 of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 43.84%

Vote tally:

· Yes: 128

· No: 37

Issue 10: Result: Failed

Should section 17.07 of the Declaration of Condominium be amended as provided herein?

Percentage required for passage: 75% of all Unit Owners Affirmative Percentage obtained: 46.58%

Vote tally:

· Yes: 136

· No: 37

Juliet Mee prepared the information contained in this report. All information to back up the results, including ballots, proxies, and reports, is maintained in the office. Ballots and proxies have been verified from the paper and electronic voting standpoint.

Juliet Mee, CAM

John and Judy have been married for 48 years. Judy was a full time mother to their five children. They have six grandchildren, three great grandchildren, and one great great grandson. Their pride and joy is a rescue dog, named Baby!

John and Judy arrived here April 3, 2021. They originally rented unit #741. Within two weeks, they had signed a purchase contract for unit #74B. Date of closing was June 7, 2021. They are enjoying their time here and are full-time residents.

Due to several construction concerns with many of the property owners, John felt that he would be very helpful on the Board of Directors because of his past work experience as a building contractor. John was a licensed general building contractor/architecture in the state of California from 1976 through 1992. John also was a part of the first moon flight when he worked at NASA.

He started his construction career as an apprentice carpenter in Brevard County, Florida, with the Local Carpenter's Union in 1958, and then moved to California in 1970. John and Judy moved to Colorado in 1984, where he continued in the construction business. He also became a Colorado state licensed real estate broker. He then relocated to Florida in 2021 as a retiree.

We have completed negotiations with the contractor who will be building the balcony decks and have a fully executed Addendum to the original contract. Your Board has also secured a loan increase from Valley Bank in the amount of $225,000 that will cover the cost of the increases in the contract amount.

A representative from Clout visited our office today to announce that the construction of balconies at Bermuda Bay will commence on Wednesday, December 13, 2023. The following day, we expect the delivery of construction materials and a portable toilet to the designated area at the rear of the property.

Please be advised that all items on decks and balconies of the affected buildings must be removed by 5:00 PM on Friday. Failure to comply will result in a removal fee.

The construction schedule is as follows: Building 68, followed by 72, 65, and then 70.

This development is a testament to the dedication and hard work of the Bermuda Bay board and our attorney, Paul Terry. We are excited about this step towards enhancing Bermuda Bay.

Current Contact information for the Board:

President - Tori Elvir - bermudabaypresident@gmail.com

Vice- President - - bermudabayvicepresident@gmail.com

Treasurer - Mike Martin - bermudabaytreasurer@gmail.com

Secretary - Chris Boyd - bermudabaysecretary@gmail.com

Director-at-Large - - bermudabaydirectoratlarge@gmail.com

Juliet Mee, Property Manager: - bermudabaymgr@condominiumassociates.com

Administrative Assistant: Christine Dickey - bbboffice@condominiumassociates.com

Bermuda Bay Office: 727-864-0735

Bermuda Bay Security Phone Number: 727-212-9963 (Current guard - Alex Prince)

If you have an after hours emergency, please call Condominium Associates at 727-573-9300 or reach out to a board member for assistance.

Police Non-emergency: 727-893-7780

Police Emergency: 911

Bermuda Bay Clubhouse WiFi: Username: Bermudabayclubhouse (it should pop up)

Password: bbclubhouse

ARC COMMITTEE - Jennie Creighton - jenniecreighton@tagpartners.org

Beach Restoration Committee - Vic Vena - bigvic01@icloud.com

Courts and Sports Committee - Robin Ward - Rifkasema@gmail.com

Environmental Committee - Vic Vena bigvic01@icloud.com

Kayak/Trailer and Boat Committee - Barbi Martinson boutfintime101@gmail.com

Landscaping Committee- Cindy Hansen cindyhansen.travel@gmail.com

Pool Committee - Cindy Vena cyvena@icloud.com

Preventitive Maintenance Committee - Meredith Borden mrkbdn@yahoo.com

Review Committee- Patti Brazil brazil.patty@gmail.com

Security Committee: Peg Daisley- MDaisley@msn.com

Social Committee: No chair at this time

How this works:
Those caroling meet at the clubhouse at sunset then we start heading to the homes that want us to stop by and carol at. In return those people provide us with a cordial or Hors d'oeuvre then we move on to the next condo. Even if you are caroling you can still arrange to have caroling stop at your place. When we are all done we will meet back at the clubhouse and have a cookie exchange. For those who wish to be a part of the cookie exchange please make sure you bring a plate of cookies to share to the clubhouse before caroling starts. If you want to carol or you want caroling to stop by your place please PM Michelle at michelle.lubotina@hhglobal.com

Our new security hours are: 10:00pm - 6:00am Daily. We continue to have unwanted people on our property, so it is important to stay vigilant and LOCK YOUR CAR. Any subspinous activity: please report to Bermuda Bay Security and the POLICE!

These items look like great Christmas presents to me! If you are interested, please contact Cindy Hansen: cindyhansen.travel@gmail.com

All proceeds go to the Landscaping Committee for renovation around the Bay Pool. Easy payment options are available through Zelle, money order, check, and of course cash!

Bermuda Bay family and friends.

Monday, December 18, we will have a last big sale before Christmas of our Bermuda Bay merchandise. We'll be outside the Clubhouse (inside if it's rainy or windy) from 4 to 6 pm. Be thinking Christmas gifts, stocking stuffers, gifts for yourself... AND... we're having a sale on the koozies! $5 each so you can put several in your stockings. The tall skinny ones, or the regular can size ones.... same price.

The plastic wine glasses are amazing with the finger indent on the side. Still have some beach bags left. Here's the current inventory on the t-shirts:

Men's Long Sleeve:

Blue 1-3XL 1-2XL 1-XL

Gold 1-XL 1-2XL 2-XL 1-L

Men's Short Sleeve:

Blue 1-2XL 5-XL 5-L

Gold 2-2XL 7-XL 8-L

Rust 7-XL 6-L

Ladies Long Sleeve:

Blue 1-XL 2-L

Gold 2-XL 3-L

Ladies Short Sleeve:

Blue 4-2XL 5-XL 10-L 4-M

Desert Khaki 3-2XL 5-XL 10-L 2-M

Also, a few people requested hats with the logo. Please let me know the generic name of the style you like. I looked at hats and of course they come in several styles. I'll be glad to order a few, but need to know what you want. Also, they are a bit expensive (I'm not a hat wearer so was quite surprised), but lovely with our beautiful logo. I have also had requests for hoodies. Let me know of any interest in hats and hoodies.

Thank you so much for supporting our fundraiser! And, of course, donations to the landscaping are always welcome! Can't wait to get started on the updating of the landscape around the bay pool area.

Landscape Committee

...Cindy Hansen

cindyhansen.travel@gmail.com

68B

It will be a Merry Christmas for the children that benefit from Toys from Tots. Bermuda Bay filled four big boxes of toys and goodies worth over $500.00. Even a bike is making it's way to a lucky someone. The food was delicious, the event was filled with jolly fellowship, the music (provided by Susan and David) was festive, and Santa and Mrs. Claus were on hand for photos!

Here is the updated list of invasive plants not allowed at Bermuda Bay.

Here are some other educational links:

https://plantatlas.usf.edu/flip/

https://www.invasivespeciesinfo.gov/us/florida

You are also encouraged to contact anyone on the Landscaping committee. Cindy Hansen, Gail Cunningham, Bari Martinson, and Barb Barnard. They are more than willing to assist with your questions and all your landscaping needs.

What is the Florida invasive species app?

IveGot1

IveGot1 allows for both online and offline reporting with reports saved on your phone for uploading when you have network connectivity. Images and information on Florida's worst non-native invasive animals and plants. Real-time point distribution maps centered on your current location.

The WORK ORDER system in the Condominium Associates (CA) web site is best way to report a repair that is needed (it's not for urgent or emergency matters). When you sign into your CA account, click on OWNER INFORMATION and you'll see that the last item on the drop-down menu is WORK ORDERS. The nice thing about this is you can attach photos, videos. You will be assigned a Work Order number and you can check in on it, and add further comments if necessary. Our property manager uses this work order system to become aware of maintenance issues, assign them to someone, and follow up on them.

Recently I've been alerted to the fact that several work orders have been closed prematurely, without the work being fully completed or even started in some cases. While it's fine to submit new work orders, a more efficient approach would be for owners to email me directly at bbbmanager@condominiumassociates.com and let me know the condition of the work.This way, I can reopen the existing orders. Reopening helps maintain the chronological order of the queue and preserves any existing notes or photos attached to the original work order.

Please continue to log all your requests and needs through work orders. We are now holding daily meetings to prioritize and ensure efficient, timely completion of these tasks.

Let's keep moving forward into the beautification of the property!

Juliet Mee, Manager

Bermuda Bay Beach Condominium Association, Inc.

On December 2, 2023, the Board of Directors voted to accept the proposed 2024 budget under the partially funded reserve schedule. It is important that you "KNOW" the required dues for your unit size. Coupon books will not be available until the end of January or early February, as the printing could not start until ratification. If you pay through the website - the amount should be reflected there, but if you are mailing in your payment, please be sure you are paying the correct amount that begins January 1, 2024.

HAM - 1 bedroom - $627.54

SHA - larger 2 bedroom - $862.10

WAR - smaller 2 bedroom - $832.64

SOM - Townhouse - 4992.53

STG - 3 bedroom - $1,069.22

The last date for collection will be the afternoon of December 19 (next Tuesday) due to staff vacations over the holidays. Keep in mind anything you wish to give is completely voluntary.

The Board has come to an agreement with Juliet Mee, so that she will continue being the property manager at Bermuda Bay. New changes will be coming in January 2024. The office will be open from 9-1 with Christine Dickey, as the administrative assistant, and a new afternoon admin. will be working from 1-5pm. This should help accommodate all owners and tenants and free Juliet to concentrate on prioritizing the needs of the community. We look forward to a successful year ahead with our CA Team.

With the resignation of the Social Chair, it is unknown if any organized events will still take place for New Year's Eve. Be on the lookout for email blasts if anything gets organized.

Many of us will join on the beach to celebrate and bring some good cheer into 2024! It is understood that Gulfport will be shooting off some fireworks. We have been informed that Donnie will NOT be shooting out any on December 31.

Email: bermudabaymgr@condominiumassociates.com
Website: https://condo.cincwebaxis.com/
Location: Bermuda Bay Beach and Racquet Club, 4201 38th Avenue South, St. Petersburg, FL 33711, USA
Phone: 727-864-0735
Twitter: @BermudaBayStP