Band Newsletter 8/7

Week of August 7

Monday

7:00-10:30am Full Band Rehearsal (note new start and end time)

5:00pm Full Band SquadFunds Kick-off Presentation Auditorium

5:30-9:00pm Full Band Rehearsal

Tuesday

7:30-11:00am Full Band Rehearsal

12:30-4:30pm Full Band Rehearsal

Wednesday

4:30-6:00pm Full Band Rehearsal

Thursday

4:30-6:30pm Full Band Rehearsal

Friday

4:30-7:30pm Full Band Rehearsal

Saturday

7:30-11:00am Full Band Rehearsal

12:30-4:30pm Full Band Rehearsal

6:30pm Call time for Band Camp Parent Performance

6:45pm Hebron Band Booster Club General Meeting-Auditorium-Parents please attend!

7:00pm Summer Band Camp Parent Performance-Auditorium (Tentative)

Week of August 14

Monday

4:30-6:30pm Full Band Rehearsal

Tuesday

4:30-7:00pm Full Band Rehearsal

Wednesday Off Day-No Rehearsal

Thursday

4:30-6:30pm Full Band Rehearsal

Friday

4:30-6:00pm Full Band Rehearsal

Saturday

7:30-11:00am Full Band Rehearsal

12:30-4:30pm Full Band Rehearsal

• Uniform fittings by appointment PM during context of afternoon Music Block (Tentative)

Week of August 21

Monday

4:30-6:45pm Full Band Rehearsal

Tuesday

4:30-7:15pm Full Band Rehearsal

Wednesday Off Day-No Rehearsal

Thursday

4:30-6:45pm

Friday

6:45am Hats, white Tees, black marching shoes in the stadium

10:30am Band dismissed for Pep Rally

11:15am Pep Rally

3:35pm Game Night Dinners served in HHS Cafeteria

4:45pm Senior Pin/Boutonniere Pick-up in Cafeteria

5:00pm Student Leadership Team Inspection

5:30pm General Inspection in the Auditorium

6:00pm Block up and depart for the stadium

7:00pm HHS vs. Jesuit HS (home)-Senior Night

10:00pm Game ends

10:30pm Return to HHS Band Hall Unload. Formal dismissal

Saturday

7:30-11:00am Full Band Rehearsal

• Potential, uniform fittings by appointment during context of rehearsal day and PM, if needed (Tentative)

Week of August 28

Monday

4:30-6:45pm Full Band Rehearsal

Tuesday

4:30-7:15pm Full Band Rehearsal

Wednesday Off Day-No Rehearsal

Thursday

4:30-6:45pm Full Band Rehearsal

Friday

6:45am Hats, white Tees, black marching shoes in the stadium

3:35pm Game Night Dinners served in HHS Cafeteria

4:15pm Student Leadership Team Inspection

4:30pm General Inspection in the Auditorium

5:30pm Buses depart

6:15pm Arrive at Wylie HS-Pirate Stadium

7:00pm HHS vs. Wylie HS (away)

10:00pm Game ends

11:45pm Return to HHS. Unload. Formal dismissal

Saturday 7:30-11:00am Full Band Rehearsal (pending)

• Uniform fittings by appointment during context of rehearsal day and PM if needed.

Daily Class Regular Schedule

1St Period Wind Symphony/Color Guard 8:20-9:50am M-F Dress out daily for outdoor reh.
3rd Period Concert Band I & II 11:49am-1:28pm M-F Dress out daily for outdoor reh. Concert Band I & II use “D Lunch”

Upcoming:

• First football game is August 25. HHS vs. Dallas Jesuit-7:00pm Brian Brazil Hawk Stadium
• Senior Night-August 25 HHS vs. Dallas Jesuit-7:00pm Brian Brazil Hawk Stadium
• Annual Marchathon Fundraiser on Saturday, September 9 in Castle Hills. Call 8:30am

Optional photos for picture button and portraits on Saturday PM. Details TBD.

• Parent Contest Preview, Saturday Morning Sept. 23
• Homecoming Parade and Community Pep Rally Schedule Wednesday, September 27. Call TBD
• First Contest Saturday, September 30
• Week of October 9 the Columbus Day Holiday, PSAT and ACT on campus testing and Nine weeks exams will necessitate further amending of the daily schedule. More soon.

We will be using SquadFunds.com as our partner in our upcoming Fundraiser being held by the Hebron Band, and to be successful, it will take each of you! Squadfunds is a platform that Hebron Band (and many other Hebron and other school organizations) use to raise funds for our organization in a quick and easy way. Squadfunds enables our students to reach out to friends and family for donations to support our upcoming season through standardized email campaigns.

We will be signing everyone up (via your cell phone) and manually putting in 20+ emails this Monday, August 7, 2023 with the help of representatives from SquadFunds.com.

Please use the attached form to collect your emails.

A representative form SquadFunds will walk us through the signup process, and our expectation to make this as successful as possible is that all members will bring this information to summer band on Monday, August 7, 2023.

Jennifer Wheeler

Squadfunds@hebronband.org

and/or

Sarah Durrant

Hebron Band Booster Club Fundraising

fundraising@hebronband.org

Thank you for visiting us at Band Fair. If you did not get a chance to attend, please log into Presto at www.presto-assistant.com to view your statement and make payments.

If you have Presto questions (log in assistance), contact presto@hebronband.org

If you have billing questions, please contact studentaccts@hebronband.org

We sent out our Docusign documents to parents and students about 10 days ago. As of August

6th - we still have about 340 forms waiting to be signed / filled out. Parents, please encourage

your students to login their email and sign the forms.

Parents and students have each received two emails. The emails came from “Jeff Mabray via

Docusign.” Please check your spam folder if you don’t see them. One will contain just the LISD

Drug Policy & Medical Release; the other will contain all the other forms.

• Please complete all fields, and submit. Once you and your student have completed all fields, you’ll both get an email confirmation telling you “Your Document Has Been Completed.”
• You will want to find 10 to 15 minutes of uninterrupted time where you can sit down and carefully and thoughtfully review each document and the complete ALL required fields and any optional fields that apply to you and your situation.
• Docusign helps you out by filling in some information as you type. For example, once you have entered your student’s name, it should auto-populate in other fields where it is required.

We can not have students perform in any football games or any other outside of school

activities with these forms being completed.

If your family did NOT receive the emails at all or you have questions about the forms, please

reach out to presidentelect@hebronband.org and I will get back with you. Again, we only need

one set of forms per student, not per parent/guardian. You do not need to create a docusign

account or download their app to complete these forms.

If you have a financial need for assistance with paying for the Bands of America Grand Nationals Championships trip, please email scholarships@hebronband.org and give us your name, your student’s name, and their section. We will send you a form to fill out. When you receive the form, please fill it out and submit it within 24 hours otherwise we may not be able to consider your application.

While the Booster Club does all it can to help meet financial needs, we can not guarantee

funding at the requested level. Again, to apply or for any questions, please contact

scholarships@hebronband.org

If you haven't signed your student up for the Grand Nationals trip, please remember to do so. We have 46 students who have not been signed up at this time. If you aren't registered, you won't be considered for traveling to Indy.

Payment #2 of 4 for BOA Grand Nationals Championships was due on Friday.

Log in to your Music Travel account, and post your $325 payment. If you have any questions, please reach out to your section parent. If you aren’t sure how to reach your section parent, their emails are located at the bottom of this newsletter.

What is a Game Night Dinner?

Students have a very short time after school on Fridays to eat before preparing for a game and even less time for away games. The HBBC has arranged for meals to be delivered to the school to make your life easier. For $8.00 a meal ($80.00 pre-paid for the season), your band student can have a warm meal delivered to the school.

We're excited to partner with the following restaurants this year for our dinners: Carrabbas, El Paisa, Bread Zeppelin, Walk Ons, Dillas, Chicken Express, Panda Express and Dominos!

• How do I order? Order meals here: HBBC Fall 2023 GND Orders
• How do I pay? We accept cash, check or credit card (fees apply). The order form has details.
• What's my deadline? We'll accept orders until Sunday August 13th

Want to help? Join our GND team! We need help organizing and serving meals. Link to volunteer coming soon.

Questions/Comments? Email gnd@hebronband.org

Yard signs are available for purchase until August 19th ONLY! Please download and order from PDF!

We still have a few spots open for volunteering to sell spirit wear at the summer band concert.

Sign-up here: https://signup.com/client/invitation2/secure/3321438740117/false#/invitation

Please join us for our first restaurant night on the first day of school, Wednesday, August 9th from 4-9 at Cowboy Chicken!

You can participate in this fundraiser by:

• Dine in
• Take out
• Delivery
• Pick up

In addition to dining in, you can participate in this fundraiser in several ways:

• Phone Call
• Restaurant Website
• Storefront Walk-in
• Notice: Orders from third-party delivery apps do not qualify for this fundraiser.

Please read the instructions below, so that Cowboy Chicken knows you are with the GroupRaise Meal for Hebron Band, and your group will get 20% of your meal’s price donated back!

Phone Call

Call 9722672000 and mention that you are with Hebron Band before placing your order. This does not include 3rd-party delivery apps.

Restaurant Website

Visit Cowboy Chicken's online order website. In the section for order notes, comment or special instructions, mention your group’s name to receive 20% of your meal’s price donated back to Hebron Band. This does not include 3rd-party delivery apps.

Storefront Walk-in

Visit the location at 3450 E Hebron Pkwy, Carrollton 75010 and they will take your order from their storefront for take-out. Mention that you are with Hebron Band before placing your order.

THIS WEEK:

Monday 8/7 @ Hebron main campus Aux gym:

12:30-4:30pm HHS Aux gym
(Dinner 4:30-6pm)
6-9pm HHS Aux gym

Tuesday 8/8 @ Hebron 9 gym to Hebron main campus Aux gym:

7:30-11am HHS9
(Lunch 11-12:30pm)
12:30-4:30pm HHS aux gym

See weekly band schedules and follow it for rehearsals once school begins unless otherwise noted!

A background check must be obtained through VOLY each year. If you have already done this for the 2023-2024 school year and have

an email confirmation, please proceed to Sign up to be a Hebron Band volunteer. These instructions describe how this looks on a

computer. Things may be different on other devices. Please use any internet browser other than Internet Explorer.

IT CAN TAKE UP TO 2 WEEKS FOR A BACKGROUND CHECK TO CLEAR. PLEASE COMPLETE THESE STEPS NOW

EVEN IF YOU DON’T PLAN TO VOLUNTEER UNTIL LATER! Please review instructions in PDF below to sign up!

We still have a position on the booster club board that we need help filling. See the position below. We'd love to have your help with this role in the coming year.

Golf Tournament lead: Plan the golf tournament from start to finish. This includes but is not

limited to: securing the golf course, interacting with Golf course management, forming a
committee of band parents to help oversee the silent auction, marketing, getting donations and
sponsors. Oversee all operations of the golf tournament on the day of. Organize a plan for volunteers, students, and staff to ensure a successful event. Work closely with the President, President-Elect and V.P of Operations to make sure that all areas are covered. Work closely with the VP of Fundraising to ensure they have what is needed (Tables, tents, chairs, etc.).

Did you know that we have a google calendar that you can subscribe to? This calendar is updated continually with all of the major band events (Games, competitions, concerts, etc) on it.

It does not have each week's specific rehearsal schedule on it - stay tuned to the newsletter for that - but it does have the big events on it.

You can get access to this calendar by doing the following:

• go to our website at www.hebronband.org

• At the top of the page you will see a header with lots of choices. Choose "Members"

• When asked for a password - enter "Monomyth23!"

The "Members" page is where we will make different things available that we want to share with our band family, but not the entire world. This includes photos taken by our wonderfully talented photography team, as well as other items. From this page, you can click on "View Calendar". That will take you to the calendar page.

At the bottom of that page, you can click the plus sign next to the Google logo to add it to your account.

Alternatively, you can also select this link, to get to the same page.

https://calendar.google.com/calendar/u/0?cid=Y19pazAxbHQ0NGZldnZscDk0bGkzNmwwYjEyNEBncm91cC5jYWxlbmRhci5nb29nbGUuY29t

Subscribing to this calendar will make sure you stay up to date with all of the Band events!

"Teamwork is the ability to work together toward a common vision. The ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results." -Andrew Carnegie

Section Parent Coordinator (Johanna Mabray) sectioncoordinator@hebronband.org

Flutes (Angela Miller) flutes@hebronband.org

Clarinets (Angela Brown) clarinets@hebronband.org

Saxophones (Megan Graham) saxophones@hebronband.org

French Horns (Ofelia Nations) horns@hebronband.org

Trombones (Lori Kim) trombones@hebronband.org

Euphoniums (Jennifer Baumgardner) euphoniums@hebronband.org

Tubas (Ed Lam) tubas@hebronband.org

Percussion (Karly Fritsch) percussion@hebronband.org

Color Guard (Michelle Mastrangelo) colorguard@hebronband.org

Committee and Area Leads:

Water Crew Lead - water@hebronband.org - David Woolcock

Pit Crew Lead - pit@hebronband.org - Jason Waite

Medical Lead - medical@hebronband.org - OPEN

Videographer - video@hebronband.org - OPEN

Hospitality/Director Meals - hospitality@hebronband.org - Christina Riska

Summer Fruit - fruit@hebronband.org - Alycia Baker

Banquet - banquet@hebronband.org - Christie Groves

Contest Snacks - snacks@hebronband.org - Jafar Ali

Formal Wear - formalwear@hebronband.org - Ofelia Nations

Spirit Wear - spiritwear@hebronband.org - Jessica Kilgore

Concessions - concessions@hebronband.org - Linda Desen

Game Night Dinners - gnd@hebronband.org - Reena Bhalerao

Golf Tournament - golf@hebronband.org - OPEN

Golf Tournament Silent Auction - silentauction@hebronband.org - Angela Brown

March-a Thon - marchathon@hebronband.org - Christie Groves

Squad Funds - Squadfunds@hebronband.org - Jennifer Wheeler

Bricks - bricks@hebronband.org - Alison McCoy

Memory Books - Memorybooks@hebronband.org - Jill O'Neill

Restaurant Nights - spiritnights@hebronband.org - Jessica Gillespie

Section Parent Coordinator - sectioncoordinator@hebronband.org - Johanna Mabray

Alumni Liaison - alumni@hebronband.org - Barbara Reasonover

Senior Liaison - seniors@hebronband.org - Amy Vitosh

Photography Lead - photos@hebronband.org - Long Nguyen

Website - webmaster@hebronband.org - OPEN

Chaperone Coordinator - chaperones@hebronband.org - Jessica Gonzalez

Uniforms Coordinator - uniforms@hebronband.org - Meredith Miller

Props Lead - props@hebronband.org - Jeff Boeckman

Transportation/Logistics - logistics@hebronband.org - Brian Jackson

Student Meals - GND@hebronband.org - Reena Bhalerao

Sponsorships - sponsors@hebronband.org - Linda Vu

Section Parent Coordinator - sectioncoordinator@hebronband.org - Johanna Mabray

Percussion (Karly Fritsch) percussion@hebronband.org

Color Guard (Michelle Mastrangelo) colorguard@hebronband.org

Accounts Payables - payables@hebronband.org - Christine Bui

Accounts Receivables - receivables@hebronband.org - Nicole Vorhaben

MS Accounts Payables - mspayables@hebronband.org - Nikki Wood

Student Accounts Clerk - studentaccts@hebronband.org - Sheryl Carroll

Presto Assistance - presto@hebronband.org - Holly Marlar

Hebron Band Booster Club Executive Board 2023-2024

President - Jeff Mabray president@hebronband.org

President Elect - Ryan Baumgardner - presidentelect@hebronband.org

Secretary - secretary@hebronband.org - Amanda Bowes

Parliamentarian - parliamentarian@hebronband.org - Rebecca Shand

VP of Operations - Tom Egleston- operations@hebronband.org

VP of Volunteers - Nikki Wilson - volunteers@hebronband.org

VP of Treasury - Michelle Passmore- treasurer@hebronband.org

VP of Fundraising - Sarah Durant- fundraising@hebronband.org

VP of Communications - Vonda Dyer - communications@hebronband.org

*Please make sure you allowlist the domain @hebronband.org and also check your spam folder if you are not receiving emails.