The CP Tip Jar

All plans listed below are to be completed/submitted in the Future Ready Comprehensive

Planning Portal (FRCPP).

*Please see the graphic in the FRCPP Plan Summary for the release dates of the plans listed

below.)*

Comprehensive Plans

Not sure what Phase your LEA is for Comp Planning?

• Check the Master List here.

Phase 1 - Due October 31, 2023 (Extension granted by PDE)

• Click here to view the Phase 1 letter sent out by PDE on 1.17.23.

Phase 2 - Due March 31, 2024

Phase 3 - Due March 31, 2025

Implementation of the Comprehensive Plan can begin as soon as it is approved by PDE but

must begin by:

Phase 1 – July 1, 2023 (Plan covers July 2023 - June 2026)

Phase 2 – July 1, 2024 (Plan covers July 2024- June 2027)

Phase 3 – July 1, 2025 (Plan covers July 2025 - June 2028)

Special Education Plans:

Phase 1 - Due May 1, 2025

Phase 2 - Due May 1, 2023

Phase 3 - Due May 1, 2024

K-12 Guidance Plan (339) - UPDATED as of 3/11/22

Phase 1 – March 31, 2024

Phase 2 – March 31, 2025

Phase 3 – March 31, 2023

Civic Knowledge Survey (Act 35)

Was due October 2, 2023

Home Education and Private Tutoring Plan

Due November 15, 2023

Interscholastic Athletic Opportunities Plan

Due November 15, 2023

High School Graduation Requirements (Act 158)

Due December 1, 2023

• This link will allow you to see all of the release and due dates for the Plans/Reports within the FRCPP.
• It will also help you identify which plans/reports are required for your particular LEA.

• These open office hours are held from 3:00 pm - 4:00 pm on the 1st and 3rd Tuesday of each month via Teams.
• To join a session, click here. (No registration required.)

The chart here will help LEAs determine:

• who needs to sign off on each plan.
• if the plan requires Board approval.
• if the plan requires a public review period.
• how frequently a plan is required to be submitted.

• A mandatory pre-recorded webinar was released on March 16, 2023, for all school districts. It can be accessed here. The purpose of the webinar is to train school districts on the special education plan requirements and the FRCPP system.
• Special Education Phases for LEAs are aligned with the Phases assigned for Comprehensive Plans. Refer to the Comprehensive Plan Master List here.

Important Reminders:

• Users must be assigned to the Special Education Plan by the LocalUserAdmin in the "Admin" tab of the FRCPP and assigned the appropriate roles to be able to complete it.
• The Superintendent/CEO information within the "Profile" page is populated from EdNA. If the information is incorrect, please make the changes in EdNA and then allow 48 hours for the integration to occur.
• The print function is available for Special Education Plans within the "Plan Reports and Print" tab.
• If you have any questions about the Special Education Plan process or the transition to the Future Ready Comprehensive Planning Portal, please do not hesitate to contact your assigned Special Education Advisor.

Submitting a Special Education Plan Revision Notice (SEPRN)

• LEAs who have submitted their Special Ed Plan and had it approved in the FRCPP will now complete any SEPRNs within the FRCPP.
• Click here to access the directions.

Dual Credit Fast Facts:

Dual Credit Agreements: Effective with the 2022-2023 school year (see Dual Credit Agreement BEC)

• All school entities enrolling secondary students must enter into at least one dual credit agreement with an IHE approved to operate in Pennsylvania.

• To qualify, the students must be able to be enrolled in the LEA and IHE and receive credit from both agencies.

• School entities are required to submit copies of their dual credit agreements and other facts related to dual enrollment via FRCPP and PIMS annually. The agreements are to be uploaded in the FRCPP in the following places:

• PDE Approved CTE Program Articulation Agreements

• FRCPP --- Reports --- CATS

• Charter Schools

• FRCPP --- Reports ---- Charter School Annual Report

• Any articulation agreements not uploaded into CATS or Charter School Annual Report

• When Comprehensive Plan is open

• FRCPP --- My Plans --- Comprehensive Plan --- Set --- Related Academics --- Articulation Agreements

• When Comprehensive Plan is approved,

• FRCPP --- My Plans --- Comprehensive Plan --- Plan Monitoring --- Articulation Agreements

Note: Articulation agreements do not need to be uploaded more than once except charter schools in the following situations:

• A charter school begins a new agreement prior to the Charter School Annual Report opening. Then, the charter school must upload it to the Comprehensive Plan to meet the 30-day requirement. Once the Charter School Annual Report opens again, the charter school needs to upload the new agreement.

• A charter school uploads an articulation agreement into CATS. The same articulation agreement must be uploaded into the Charter School Annual Report.

Not sure what Phase your LEA is for Comp Planning?

• Check the Master List here.

Reminder: Ready, Set, Go, along with the Induction Plan (Chp 49), Professional Education (Act 48) Plan, and Gifted Education Plan (Chp 16) require a 28-day public review and Board Approval.

• Click here for directions on how to print the Comprehensive Plan and State Required Reports for public inspection.

To help organize your planning efforts, the PA Planning Team and IU contacts across the state have developed suggested timelines for your reference. Feel free to use these to organize how your LEA will tackle the comprehensive planning process.

• Phase 1 LEAs (2023 Submission)
• Phase 2 LEAs (2024 Submission)
• Phase 3 LEAs (2025 Submission)

CAIU CP Google Site

• This website contains a plethora of resources for all things related to Comp Planning and the FRCPP.

Changing LocalUsers or LocalUserAdmins at the School Level to the District Level

• This document will help the Local Security Administrator (LSA) remove any users who are registered at the School Level and add them at the LEA level, which is how we recommend ALL users now be registered.
• This document will also help the LocalUserAdmin add the users to the appropriate plan/reports within the Admin tab of the FRCPP.

Accessing the FRCPP and Gaining Access to LEA and School Plans

This document includes:

• a thorough explanation with screenshots on how to register for the FRCPP and gain access to plans.
• directions for the LocalUserAdmin on how to assign users to plans and give them permissions to those plans.

Selecting the Correct User Role for the FRCPP

• This document highlights the differences between the LocalUserAdmin and LocalUser roles to help determine which role to register for. (Note - users can only hold ONE of these roles, not both.)

Helpful Hints for Submission of Plans Within the FRCPP

• This document provides troubleshooting ideas for the most common issues we see when people are working within the FRCPP and unable to submit and/or sign off on plans.

Tips for Uploading Affirmation Statements, Signing-off, and Submitting

• This document provides specific tips for uploading affirmation statements, signing off on plans, and submitting plans.

Plans Requiring Revisions

• This document provides an interpretation of the symbols users will see within the plan that requires revisions and provides guidance on how to resubmit.

Printing a Plan/Report

• This document outlines how to download a Word/PDF version of a report/plan.
• This feature allows you to easily create a report for the Comprehensive Plan, Induction Plan, Gifted Education Plan, and Professional Development Plan that can be posted for the required 28-day public review period.

Pennsylvania Continuous Improvement Resource Site

• This website serves as a resource for school and district leaders, as well as school improvement facilitators and consultants, as part of Pennsylvania’s System for LEA and School Improvement.

If you are experiencing issues with sign-off or submission of a plan, please review this checklist.

Users can only have one role - LocalUser OR LocalUserAdmin.

• The only people who should register as LocalUserAdmin at the district level are those who would assign plans and permissions to users in the district who register for the FRCPP. (Chief School Administrators, Assistant Chief School Administrators)

• Anyone with LocalUserAdmin access at the LEA level will be able to view, write, and sign ANY plan/report by default. The only role they won't have is the submitter role. In addition, they can assign plans/reports to any registered user. This is why we recommend limiting the number of people who hold this role.

• We recommend all LocalUsers register at the LEA level (branch 0000) and NOT the school level.

Every plan/report a user needs to complete must be assigned with appropriate permissions by a LocalUserAdmin in the Admin tab of the FRCPP.

• The Chief School Officer must also be assigned to every plan/report with all permissions or the submit button will be greyed out.

For a successful Superintendent/CEO/Executive Director sign off, and submission his/her name and email must be an exact match with what’s listed in EdNA and within the Profile page of a plan.

• This is the same for anyone who needs to sign a plan/report (i.e. Induction Coordinator, Professional Development Coordinator, Points of Contact, etc.)
• When an LEA adds new Chief School Administrator information in EdNA, the LEA should also email their paperwork to RA-EDFRCPP@pa.gov, so it can be processed upon submission.

When a plan is returned for revisions, the Ready, Set, Go portion must be resigned and resubmitted.

• The red exclamation marks where the revisions were required will not disappear as they need to be manually checked by PDE.

Plan Monitoring

• Once a plan has been submitted, the "Plan Monitoring" tab will become active.
• Within this section, you can monitor your progress toward your measurable goals, action plans, and action steps.
• You will not be able to adjust your measurable goals but you will be able to make adjustments to your action plans and professional development needs.
• Click here to access a user guide that will help you navigate and complete the Plan Monitoring section of Comprehensive and School Plans.

When a new Comprehensive Plan goes live:

• The "Ready" section will be prepopulated for users.
• The “Set," "Go," and all State Required Reports which are submitted as part of the Comprehensive Planning process will need to be updated.

When a new School Improvement Plan goes live:

• The "Ready" and "Set" sections will be prepopulated for users.
• The "Go" section will have "analyzing" and the measurable goals prepopulated and users will be able to add in new targets.

*Please note:

• No pre-population will occur between a school-level plan and a district-level plan unless the LEA is a single entity. In that case, the school and the LEA Comprehensive Plan are one and the same. Therefore, a single entity will check and update Ready, Set, Go yearly if they are designated (CSI, ATSI, TSI, Schoolwide Title 1).

Flexible Instructional Days (FID)

• An accepted FID application is effective for three consecutive school years. For example, an application that was accepted for the 2023-24 SY, will be effective for the 2023-24, 2024-25 and 2025-26 SYs, terminating on 6/30/26. If this entity wished to continue using FIDs, the entity must apply during the 2026-27 SY application window which opens on 4/1/26 and closes 6/1/26.
• Per the Statute, PDE cannot extend the deadline. If this entity did not reapply during the 2026-27 SY window, then the entity loses the program for the 2026-27 SY but could reapply in the future.
• If you are uncertain as to the effective dates of your FID application, you can use this link to view a list of accepted programs.

CATS

• The CATS System is open in the FRCPP.
• If you have questions about the CTE Program Approval Application review process, please contact the CTE Program Approval Support Team at ra-vocteched@pa.gov. If you have technical questions about the system please contact the FRCPP Team at RA-EDFRCPP@pa.gov.
• Click here for the information that was sent out via PennLink.

Safe Schools

• Any user assigned to Safe Schools in the "Admin" tab of the FRCPP will have access to all the reports that apply to Safe Schools (Bullying Policy Report, Bus Evacuation Report, Fire Drill and Security Drill Report, Memorandum of Understanding with Local Police Department Report (2023), Safe Schools Annual Report).

K-12 Guidance Plan (339)

• The K-12 Guidance Plan (339) is available in the FRCPP for all phases.
• Only LEAs who send students to a CTC or have CTE programs are required to complete the plan.
• Click here for the Master Phase configuration list. (This is now aligned with Comp Plan and Special Education Phases.)
• The following letter went out to the field on 3/11/22 to address the change in phases for LEAs.
• If you need assistance completing the K-12 Guidance Plan, a how-to guide can be found here.
• Guidance Plans are due the year after the Comprehensive Plan is due.

To access a variety of materials from previous webinars and other helpful documents to assist you with the FCRPP and Comprehensive planning process, click here.

High School Grad Requirements Frequently Asked (FAQ) Webinar

• Originally scheduled for October 24, has been rescheduled to November 7.
• It will be held from 11:00 a.m. to noon.
• The session will highlight the updated toolkit that addresses most of the questions and clarifications requested by educators.
• https://iu13.zoom.us/j/91995122014?pwd=cEU0ajJEa0pqY0czL29xMlBIcERyZz09
• Meeting ID: 919 9512 2014
• Passcode: 429174

Act 13 Educator Effectiveness Resources Toolkit and Webinar Series

With the implementation of Act 13 Educator Effectiveness, the Department has published a toolkit and offered a series of webinars to address critical topics surrounding the effective implementation of Act 13. The recorded sessions are posted here.

The topics included:

• Toolkit Overview/Rating Forms
• Interactive Toolkit: A Deep Dive
• Frequently Asked Questions: TPE, IEP Goals Progress, and Employee Categories/Ratings
• Student Performance Measures/Performance Templates
• Rating Tools

ACT 13 Office Hours with Amy Lena (PDE), Laurie Kolka (PEERS & PVAAS), and David Myers (PA-ETEP)

The Act 13 Office Hours sessions listed below are designed to support the implementation of Act 13 Educator Effectiveness.

To Access the Sessions:

Join on your computer or mobile app

NOTE - No registration is required; the same link is used for every Act 13 session (office hours/webinars).

Click here to join the meeting

Meeting ID: 224 532 637 16

Passcode: NoLP3t

Download Teams | Join on the web

Or call in (audio only)

+1 267-332-8737,,978120212#

Phone Conference ID: 978 120 212#

Find a local number | Reset PIN

Recording or transcription of this meeting may not occur without consent of all participants, as required by law, and must adhere to Commonwealth policies. For more information click the legal link.

Learn More | Meeting options | Legal

Topic: Educator Effectiveness Open Office Hours

Descriptor: This session will address frequently asked questions as well as an opportunity for attendees to ask questions relative to Educator Effectiveness implementation and processes.

Dates Offered:

• November 30, 2023- 12:00-1:00
• December 28, 2023- 12:00-1:00
• January 25, 2024- 12:00-1:00
• February 22, 2024- 12:00-1:00
• March 28, 2024- 12:00-1:00
• April 25, 2024- 12:00-1:00
• May 23, 2024- 12:00-1:00

Please choose one option below for support requests.

• If you would like support with content requirements for the portal, please contact the FRCPP Support Team at RA-EDFRCPP@pa.gov.
• If you would like support with technical issues, please contact the PA Planning Team at paplanning@caiu.org.
• Use this Google Form to request content or technical assistance with a plan.

Need to contact an RA Account at PDE?

• Check out this list with the most common RA Accounts for the Department.

Professional Learning Resources from the 2022-203 School Year:

• Click here to access the professional learning recordings from the 2022-2023 school year.
• All webinars and virtual professional learning sessions are recorded and available through the PVAAS playlist on PDE’s YouTube channel.

Professional Learning for the 2023-2024 School Year

• Professional learning opportunities in SY23-24 will focus on supporting educators in gaining a deeper understanding of PVAAS and other K-12 data to use the information for specific purposes and decisions at the district/LEA, school, grade/subject, classroom, and student levels.
  
• Click here to view current offerings/recordings.

PA Data Powershots

• PA Data Powershots are short videos, generally, less than 10 minutes, designed to support educators in the understanding and use of data within the context of decision-making at the district, school, grade/subject, classroom, and student levels.
• Each PA Data Powershot is focused on a specific concept, skill, report, or use of data – and can be used for individual educator learning or within larger groups such as data team meetings or professional learning communities.
• Access the PA Data Powershots

Please contact pdepvaas@iu13.org if you have any questions or if the team can be of assistance.

Join the PA Planning Listserv!

• For all the latest and greatest information regarding Comprehensive Planning, head to http://mailinglist.caiu.org.
• Click on "PA Planning" and then select "Subscribe."
• You will receive an email confirming your subscription, so please be sure to look for that and accept the request.