October 23 Newsletter

We have sold over $3,500 worth of fruit online so far! Help us achieve our goal of $19,000.

Every box of fruit makes a difference. Please spread the word & tell friends, family, neighbors, etc!

Ways to purchase:

• online
• in-person (hard copy forms distributed last week)
• direct delivery

GENERAL:

• 2023 - 2024 Concert Dates
• Summer/ Fall MB Schedule
• REMINDER: Marching Band Uniform reminders
• NEW: Whitehall Band Festival information - Saturday, October 28
• NEW: Easton/Phillipsburg Halloween Parade information - Sunday, October 29
• REMINDER: MB Dry Cleaning receipts - DUE Monday, 10/29
• Thanksgiving Ad lines
• Join our parent/guardian band app!
  

VOLUNTEERING:

• Interested in volunteering?
• REMINDER: Orchestra fittings (volunteer & student sign up genius)
• NEW: Craft Show sign up genius
• Canteen Snack sign up genius

FLORIDA:

• 2023 Disney Tour Information
• RECAP: Trip Updates Meeting - Tuesday, September 12
• UPDATED: Forms for FL

FUNDRAISING:

• NEW: IMA Wreath Sale
• IMA Fruit Sale!
• Business Sponsorship Information
• Save the date: Fall Craft Show - Saturday, November 04
• RaiseRight Fundraising Opportunity

THIS WEEK:

Monday, October 23

• Orchestra uniform fittings, 5:15 - 9:00p

Tuesday, October 24

• Marching Band rehearsal, 3:00 - 5:00p
• Easton v. Phillipsburg Soccer pep band, 5:00 - 8:00p (dinner provided)
• Orchestra uniform fittings, 5:15 - 9:00p

Wednesday, October 25

• Chamber Strings rehearsal, 2:45 - 4:30p
• DUE: PMEA audition forms

Thursday, October 26

• Marching Band rehearsal, 3:00 - 5:00p
• Jazz Band rehearsal, 6:00 - 8:00p
• Orchestra uniform fittings, 5:15 - 9:00p

Friday, October 27

• Away vs. Nazareth, report to EAHS @ 5:00p

Saturday, October 28

• Whitehall Band Festival, report time 4:00p (time to be confirmed this week)

Sunday, October 29

• Easton/Phillipsburg Halloween Parade, report to EAHS@ 1:00p

NEXT WEEK:

Monday, October 30

• Marching Band uniform dry cleaning receipts due (put in gray lockbox)

Tuesday, October 31

• Orchestra Council, 6:40a

Wednesday, November 01

• Chamber Strings rehearsal
• DUE: FL OTC medication contact (see FL trip info below)

Thursday, November 02

• Marching Band rehearsal, 3:00 - 5:00p
• Jazz Band, 6:00 - 8:00p

Friday, November 03

• Possible playoff game

Saturday, November 04

• IMA Craft Show, 9:00a - 2:00p

Stay up to date by viewing our online calendar on our website!

Our "Red Rover" marching band will perform in the Whitehall Band Festival on Saturday, October 28.

Report time for students will be 4:00p. Students should report in what they will wear underneath their uniform. Students should bring their full uniform in garment bags.

There will be a brief rehearsal from 4:00 - 4:30p at the HS before departing at 4:45p for the festival.

Students should additionally bring a packed dinner.

Easton will perform at 7:45p.

Our estimated arrival home will be around 10:00 - 10:30p.

The annual Easton/Phillipsburg Halloween parade will take place on Sunday, October 29.

Student Report Time: 1:00p

Parade Step Off: 3:00p

Students will wear full uniform. Instrumentalists will wear white pants.

Please see the document below for a listing of all concert dates for instrumental ensembles for the 2023 - 2024 school year. Hard copies will also be distributed to all students.

2023 - 2024 Concert Dates

Uniform contracts and fees were due by Friday, August 25th!

Please place all shoe order forms and payments in the gray lock box in the band room.

As a reminder, all uniform items should be removed from the garment bag during the week to air out.

• Wash the sweat collar after EVERY performance with a mild detergent. AIR DRY.
• The jacket & pants are DRY CLEAN ONLY. DO NOT IRON OR PLACE IN WASHING MACHINE.
• Shoes should be cleaned after EVERY performance
• Gloves can be washed and hung out to dry.

Have repairs? Contact the uniform coordinators at uniforms@eahsmusic.org. DO NOT ATTEMPT ANY REPAIRS AT HOME!

Thank you!

Please see the attached document if you are interested in placing an ad line in the Thanksgiving Day program.

Please note the deadline of Friday, November 03.

The 2023 marching band schedule is linked here. This includes every event from band camp through the end of season.

As we are in the midst of our performance season, please be sure to review our attendance policy for marching band found on page 04 of the handbook.

Are you interested in volunteering with the IMA this year?

Make sure you have your clearances on file with EASD & complete this volunteer form.

Not sure how to obtain clearances? Click here for more info!

Our orchestra, jazz & wind ensemble students will each get fitted for a uniform. In order to do this, we need helpers! Please see the sign up genius below if you are able to help!

Volunteers Sign Up Genius

Students should use this sign up genius to sign up for a fitting appointment:

Student Sign Up Genius

Please see the sign up genius below if you are able to VOLUNTEER or DONATE GOODS! This is for our annual fall craft show, which will take place on Saturday, November 04!

Sign Up Genius

We are looking for snack donations for our students at various upcoming rehearsals & events. If you are able to help, please see the sign up genius below.

Thank you!

Sign Up Genius

The FINAL contribution is due on November 20 in the amount of $400.

There are two options to make this contribution:

1. Online
2. Check/ Money Order made out to IMA (on memo line, write: child's name - Disney). These can be placed in the IMA lockbox OR mailed to:
   
   Instrumental Music Association
   PO Box 3535
   Easton, PA 18043

To learn how much you have fundraised to date, please contact Mrs. Franklin at finman@eahsmusic.org.

The cut off date for Raise Right fundraising to count towards the November contribution is November 10.

The IMA held a trip updates meeting on Tuesday, September 12. To view the presentation shared that evening, please click on this link.

There will be a final mandatory trip meeting on Tuesday, November 14 @ 7:00PM for both students & parents/guardians.

Please view the following trip forms for our Disney tour. Hard copies are available at the front of the instrumental rehearsal room.

1. Overnight Field Trip Form - one per student
2. Medical Form - one per student if not completed already
3. Medical Administration Form - one per MEDICATION PRESCRIBED BY A DOCTOR. Please note: this form requires a doctor's signature
4. IMA Nurse Consent Form - one per student if prescription medication is taken

If your child must take an OTC medication that is NOT listed on our medical form, please email Mr. Ballentine prior to November 01 so a separate form can be given to you for completion. Please note the IMA nurses will carry all OTC medications listed on the medical form.

All forms will be due: Tuesday, November 14.

QUESTIONS? Please reach out directly to Mr. Ballentine at ballentinec@eastonsd.org.

Our annual wreath sale is officially underway! Order these gorgeous items to get ahead on your winter decorating!

*This fundraiser will count towards FL November contributions!

• Sale runs 10/23-11/6
• We're selling wreaths, poinsettias, coupons for poinsettias, cemetery logs, grave blankets and 25yd rolls of white pine roping
• Coupon only pick up 11/28 445-530p at EAHS outside instrumental room
• Final item/coupon pick up 12/2 430-630p Raub's Farm

To order online, click here! Hard copies are available at the front of the instrumental music room.

This is one of the biggest fundraisers we do as an organization, so we need everyone to participate to make this a HUGE success! All of your favorites are back again, including two “samplers” of outstanding fruit- perfect to bring as a gift to holiday parties!

They are MULTIPLE ways to drive sales. As always, students can sell directly to friends and family in-person, or customers can place their orders online through our dedicated website. Additionally, customers can opt for direct ship to their homes.

1. WEBSITE - will be live on October 9th and will accept orders until Sunday, November 19th. https://freshfruitorder.org/EAHSmusic/

2. PDF PACKET - students will receive packets this week with instructions for the sale. In Person orders are due Friday, November 10th.

3. DIRECT SHIP - We are offering Direct Ship items on the website which will enable customers to have items sent directly to their door - perfect for out-of-town customers and gift giving! There are a few items that are only available for direct ship and some that are the same as our regular offerings. Direct ship items cost more than regular items b/c the UPS fee is included.

4. DELIVERY - Fruit is scheduled to come in on Friday, December 8th with pick up on Saturday, December 9th at Raub’s Farm.

If you have any questions, please reach out to Lynn Franklin at (610) 207-4239 or at IMAfruitsale@gmail.com.

Save the date for our annual fall craft show!

SATURDAY, NOVEMBER 04

9:00 AM - 2:00 PM

EAHS CAFETERIAS

The IMA is seeking business sponsors to help support our students! This is a NEW extension of our program and we are looking forward to the opportunity to give more to our students!

Corporate sponsorship of the IMA is integral to the financial well-being of our operating budget supporting the many opportunities afforded our students. The IMA supports over $80,000 in annual expenses, including annual scholarships, marching band operating expenses, uniform care, new instrument/ equipment purchases, maintenance costs, travel opportunities, and more.

As a corporate sponsor of the IMA, there are many benefits your organization would receive, in addition to supporting our students. We hope you consider supporting our wonderful music program. Our students work incredibly hard each year and we hope to be able to continue to support their needs through generous donations such as yours.

How it works

1. Ask local businesses to support our program by directing them to our website OR handing them this letter!
2. Businesses will complete the form at the bottom of this page.
3. Upon completion, businesses will receive email confirmation.
4. They will be contacted by our business sponsor chairperson for details re: specifics pertaining to your sponsorship level (advertisement design, etc.). Artwork requirements
5. If paying via check, mailing address is:
   Instrumental Music Association
   Attn: Business Sponsorships
   PO Box 3535
   Easton, PA 18043

PLEASE NOTE: Any business sponsorships secured by students will result in 10% of that sponsorship going towards their trip contribution!

For more information, please visit our Sponsorship Website!

An EASY & EFFECTIVE means of fundraising! 100% of the amount fundraised goes to helping offset student contributions for our upcoming travel opportunities.

WHAT IS IT?
Participants can buy gift cards at face value. There is a percentage listed that you earn for every purchase. Gift cards are either instant download and/ or physical gift cards. You can then spend the gift cards as you would normally, knowing you helped fundraise!

HOW IT WORKS:

Click here to learn more about the program, create your account & begin fundraising! Friends & family can help fundraise anywhere in the country - it is a great way to get relatives involved who may not be able to participate in our normal fundraisers.

*If ordering Giant gift cards, please ensure you look for the logo below to use at Giant. Do not use any other logos, as they will not be able to be used at Giant.

The band app is used as an additional tool for communication (in addition to these newsletters). It is highly encouraged that every parent/ guardian join our band app for this year to stay up to date on events & important information within the program.

To join, please click on this link: https://band.us/n/aea39aNaH6b87

The Easton Area High School (EAHS) Instrumental Music Program has a long history of success. The program consists of nearly 380 students in grades 9 – 12 and encompasses marching band, three concert bands, three orchestras, two jazz ensembles, pep band, and pit orchestra.

Email: ballentinec@eastonsd.org
Website: www.eahsmusic.org
Location: 2601 William Penn Highway, Easton, PA, USA
Phone: (610) 250 2481
Facebook: facebook.com/eahsmusic
Twitter: @eahs_band