CPMS PTC Community Meeting Minutes

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CALL TO ORDER (6:31pm)

APPROVAL OF MINUTES (from April 7, 2021)

8th grade celebration on Wed, 6/16 (1-3pm): Cedar admins chose a Wednesday for this event so kids who can’t make it will have the opportunity to pick up items on Thursday/Friday. This is a walk-thru event, with photos, yearbook/autograph signing, award certificates, treats, etc.. Cedar is unable to do an honors ceremony, but will hopefully be getting back to traditions next year.

Team celebrations for 6th & 7th: During the last two days of school, teams are organizing team-level festivities. CDL students are invited and transportation for those interested will be provided. Activities may include picnics, games outside, etc. A designated teacher will be online to have fun with those still at home. The focus is on giving kids a fun, last two-days experience.

Chromebooks will NOT be collected this June: Students will keep their chromebooks over the summer unless parents don’t want to be responsible. The chromebooks from graduating seniors will be recirculated to next year’s 6th graders. If you are interested in returning the chromebooks for the summer, look for drop-off times during the last three days of school.

CPMS to host virtual summer parent Q&A sessions: 70% of student body will be brand new and with the new building, new schedule, and new programs, Dr. Anderson and her team will host virtual Q&A sessions, similar to last summer, to eliminate confusion and keep families informed.

Wolf Day scheduled for Thursday, 8/26: Wolf Day is back! This August’s event will be an opportunity to buy school supplies, receive student’s schedule, buy PE shirts and/or spiritwear. This is a drop-in event and confirmed times will be communicated.

Interested in feeder school traditions: Dr. A would love to listen & learn from the new Cedar Park families. What traditions were loved at your previous school? How can Cedar incorporate them? The CPMS admisn are open to new things for 2021-22.

Open Board Roles (2021-22): Director of Volunteers, Vice President

• Important transition time for this age group. It’s easy for parents to take a step back; but can still continue to be involved; shows student that you value their education/their school by serving on the Board.

• Training is provided for volunteer software, but not a huge time commitment. There will be periodic messages, but it’s a great way to know Dr. A & teachers.

Open Committee Leads: 5K (needed soon), Clothes for Kids Coordinator, Welcome Coordinator, Staff Appreciation, Science Fair, PACK Store, Art Literacy, Celebrations, 8th Grade Send-off

Welcome to Rachel Carson families: A bylaw change may be necessary to incorporate RC Director of Volunteers; The VC did work with Five Oaks Board and we will need to create an interchange to keep communication open.

Thank you to outgoing Board members: Jenna Dornblaser, Hannah Donohue, and Skye Kutansky

2021-22 Dates: Mark your calendars! Blog post is ready with upcoming dates/events for the fall.

8th Grade Send-off: Wed, 6/16; from 1-3pm; the sign-up genius link is close to being sent; each student will sign-up for a 15 minute slot for the walk-thru; music, snack, yearbooks, etc.

Email update_volunteer_locations@beaverton.k12.or.us in order to add your profile to Cedar Park Middle School.

Ways to stay informed next year: Blog (sign up at www.cedarparkptc.org), social media (like all our posts), read the newsletter

Year to Date Numbers

• We have spent quite a bit less this year due to no art lit, pack store; budget shortfall offset by less expenses

• Line items still to go: 8th grade celebration; celebrations; staff appreciation; instrument repairs

• How we pivoted to support CDL this year: February’s walk-thru celebration, books for OBOB, art/science kits

June 2021 Treasurer's Report

Community Vote on 2021-22 Board (approved)

• President: Bettina Jeszenszky
  
• VP: (open)
  
• Secretary: Tina Meier-Nowell
  
• Treasurer: Nicole Lowry
  
• Director of Volunteers: (open, but is considered an appointed position pursuant to our bylaws, Section 8.b.) **As of 6/3/21, Holli Shenfield has been appointed to this position.

Community Vote on 2021-22 Budget (approved)

• $32k income goal: We are bringing in $15k in savings from prior year. Cedar Park PTC earned $57k two years ago, but trying to be optimistic/realistic for 2021-22 goals as families’ income has been impacted, ability to donate impacted

• $47k in expenses to propose, including:

• 5K expenses

• Art lit

• PACK store

• Library support

• Community events

• Staff appreciation

• Socials/celebrations

• Family fun night

• Principal discretionary fund-- tables;

• Teachers-- $60/classroom

• Clay reconstitution machine-- save & reuse the clay

Incoming Family Q&A:

• Will there be a garden for Rachel Carson? As a BSD program, Rachel Carson should be supported by Beaverton School District funds. Dr. A will check in with those officials to see what they are planning to support for the garden and we can use the summer to learn what we will need.
  

• Cali Encse: interested in helping with Art Lit. She has done this before.
  

• Jennifer Klinger (RC parent): Shared that she is interested in seeing how RC and CPMS can blend together their traditions with our traditions. Not interested in taking that on, but would like to be able to see that occur.

• Dr. A would like to gather a Transition Committee in order to support the combination of RC and CPMS, as mentioned by Jennifer. She said she would be reaching out to see if she can gather some participants, particularly to support and develop the Fall Welcome.
  

• Holli Shenfield: Was the treasurer at 5 Oaks and is interested in being the Volunteer Coordinator for next year. (Update: Holli has since been appointed to Volunteer Coordinator and will be joining the Board for 2021-22)
  

ADJOURNED (7:33pm)

1. LIKE “Cedar Park Middle School PTC” ON FACEBOOK

   Use our social media to help keep yourself in the know! Look for events, updates, & reminders. And don’t be afraid to “like” every post-- it’s a huge help to spread the word!

   
   

2. READ OUR MONTHLY PTC NEWSLETTERS

   Look for our Cedar Reader: PTC Edition newsletter each month. We will be sharing PTC news, event info, important dates, & volunteering opportunities. Miss one? They are all online.
   

   
   

3. EXPLORE OUR PTC WEBSITE & SUBSCRIBE TO OUR BLOG

   Head to www.cedarparkptc.org and read all about your CPMS community. Check out our blog, programs and events, fundraising info, budgets/bylaws and previous newsletters. It’s all there!

   
   

   Feel free to subscribe to our blog to be the first to know incoming news and announcements. It's never more than one email a day.

All current parents and guardians of CPMS students are automatically members of the PTC. Our events, programs, school support, and enthusiasm make up this vibrant volunteer community and are indeed, POWERED BY YOU.

Email: secretary@cedarparkptc.org
Website: www.cedarparkptc.org
Facebook: https://www.facebook.com/CPMSPTC